Provisional roll review

If a school meets the below criteria for reviewing a provisional roll, they can request a review by following the outlined process for doing so.

Level of compliance Main audience Other


  • Principals and Tumuaki
  • Administrators
  • Boards

Schools can choose to apply for a review of the provisional roll that the Ministry uses to calculate their provisional staffing entitlement.

Apply for a review of your provisional resourcing roll

Your school can apply for a review of the provisional roll we used to calculate your provisional staffing entitlement for 2023.

You need to demonstrate that our estimate of your resourcing roll is at least 5% at variance with your prediction. We need clear evidence that supports this variance before we’ll consider approving a change. For example, provide us with evidence of actual enrolments for next year.

You will also need to provide a summary of your current roll sorted by MOE funding year from your Student Management System. If you are unable to provide one, please provide an explanation when submitting your application.

Application period

The application period for the provisional roll reviews starts from September each year. The application period for 2023 provisional roll reviews is from 22 September until the 18 November 2022.

Provisional roll review form [DOCX, 55 KB]

If you're a primary school, intermediate school or restricted composite school, submit your review form to your Local Ministry offices.

If you're a secondary school, composite school, or specialist school, submit your review form to the Resourcing Mailbox

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