Additional staffing allowances
This page outlines the additional staffing allowances that we provide. This includes explanations of the calculation and whether you need to apply to receive the allowance.
Level of compliance  Main audience  Other 

Inform 


Schools should be aware of these additional staffing allowances and the conditions they need to meet to receive them.
 Classroom release time (CRT)
 Classroom release time (CRT) for permanent unit holders
 Reading recovery allowance (RRA)
 Instrumental and vocal tuition time allowance
 Special reasons allowance
 Time allowance for fulltime, permanently appointed, itinerant teachers of instrumental music
 Mentoring and coordination staffing allowance
 Pastoral care time allowance
 Parttime teacher allowance
Calculating classroom release time (CRT)
The classroom release time allowance is calculated using different formulas in different types of schools.
Calculating classroom release time – primary, intermediate and specialist schools
Following the settlement of the primary teachers’ collective agreement (PTCA) 2023 – 2025 CRT will increase for primary, intermediate and specialist schools, phased in over three stages.
We use the following process to calculate CRT.
Step 
Action 

Step 1 
Add any of these that apply: The school’s entitlement staffing (in fulltime teacher equivalents (FTTEs)), including curriculum time allowance, management time allowance, and (for special schools only) base guidance staffing. Learning support (Ongoing Resourcing Scheme (ORS)) staffing (in FTTEs), including learning support staffing allowance and learning support management allowance. Staffing transfers (in FTTEs) (adding all staffing transferred to the school by other schools and subtracting all staffing transferred from the school to other schools). Supernumerary staffing (in FTTEs) (other than teachers exercising the retraining, long service leave and severance provisions). Senior teacher special duties normal schools allowance (in FTTEs). 
Step 2  Subtract 1 for the principal 
Step 3 
If the subtotal from step 2 is a decimal ending in .79 or less, round it down 
Step 4 
From the beginning of term 1, 2024, multiply the subtotal from step 3 by 0.06. From the beginning of term 3, 2024, multiply the subtotal from step 3 by 0.08. From the beginning of term 1, 2025, multiply the subtotal from step 3 by 0.10. 
Calculating classroom release time —Restricted composite schools
Teachers employed at restricted composite schools are covered by the PTCA.
We use the following process to calculate CRT for restricted composite schools.
Step 
Action 

Step 1 
Add the following: The school’s primary curriculum staffing (in FTTEs), rounded up to 1 decimal place. The school’s Year 18 roll divided by its total roll, and the result multiplied by management base staffing (in FTTEs) and rounded down to 1 decimal place. The school’s total Year 18 weighted roll divided by its total weighted roll, and the result multiplied by management staffing (in FTTEs) rounded down to 1 decimal place. 
Step 2 
If the subtotal from step 1 is a decimal ending in .79 or less, round it down. If the decimal is .80 or higher, leave it as it is and don't round down. 
Step 3 
From the beginning of term 1, 2024, multiply the subtotal from step 2 by 0.06. From the beginning of term 3, 2024, multiply the subtotal from step 2 by 0.08. From the beginning of term 1, 2025, multiply the subtotal from step 2 by 0.10. 
Calculating classroom release time — Composite and area schools
The settlement of the Area School Teachers’ Collective Agreement (ASTCA) 20232025 will result in an increase to CRT for teachers predominantly teaching Year 16 classes. The CRT increase will be phased in over three stages.
We use the following process to calculate CRT for composite and area schools.
Step 
Action 

Step 1 
Add the following: The school’s primary curriculum staffing (in FTTEs), rounded up to 1 decimal place. The school’s Year 18 roll divided by its total roll, and the result multiplied by management base staffing (in FTTEs) and rounded down to 1 decimal place. The school’s total Year 18 weighted roll divided by its total weighted roll, and the result multiplied by management staffing (in FTTEs) rounded down to 1 decimal place. 
Step 2 
If the subtotal from step 1 is a decimal ending in .79 or less, round it down — so 5.79 FTTE would become 5. 
Step 3  Multiply the subtotal from step 2 by 0.04 – save this result. 
Step 4 
Add the following: The school’s Year 16 curriculum staffing (in FTTEs), rounded up to 1 decimal place. The school’s Year 16 roll divided by its total roll, and the result multiplied by management base staffing (in FTTEs) and rounded down to 1 decimal place. The school’s total Year 16 weighted roll divided by its total weighted roll, and the result multiplied by management staffing (in FTTEs) rounded down to 1 decimal place. 
Step 5 
Round down the outcome of step 4 to a whole number. 
Step 6 
From the beginning of term 1, 2024, multiply the subtotal from step 5 by 0.02. From the beginning of term 3, 2024, multiply the subtotal from step 5 by 0.04. From the beginning of term 1, 2025, multiply the subtotal from step 5 by 0.06. 
Step 7 
Add the results from step 3 and step 6 together. 
Year 713+ secondary schools
There is no change to the CRT calculation for Year 713+ secondary schools.
We use the following process to calculate CRT for Year 713+ secondary schools.
Step 
Action 

Step 1 
Add the following: The school’s primary curriculum staffing (in FTTEs), rounded up to 1 decimal place. The school’s Year 18 roll divided by its total roll, and the result multiplied by management base staffing (in FTTEs) and rounded down to 1 decimal place. The school’s total Year 18 weighted roll divided by its total weighted roll, and the result multiplied by management staffing (in FTTEs) rounded down to 1 decimal place. 
Step 2 
If the subtotal from step 1 is a decimal ending in .79 or less, round it down — so 5.79 FTTE would become 5. 
Step 3  Multiply the subtotal from step 2 by 0.04 
Classroom release time (CRT) for permanent unit holders
Classroom release time for permanent unit holders will be provided as a new additional staffing component in Pourato from the beginning of 2025.
Calculating classroom release time for permanent unit holders – primary, intermediate and specialist schools
We use the following process for primary, intermediate and specialist schools.
Step  Action 

Step 1 
Add any of these that apply: The school’s entitlement staffing (in fulltime teacher equivalents (FTTEs)), including curriculum time allowance, management time allowance, and (for special schools only) base guidance staffing. Learning support (Ongoing Resourcing Scheme (ORS)) staffing (in FTTEs), including learning support staffing allowance and learning support management allowance. Staffing transfers (in FTTEs) (adding all staffing transferred to the school by other schools and subtracting all staffing transferred from the school to other schools). Supernumerary staffing (in FTTEs) (other than teachers exercising the retraining, long service leave and severance provisions). Senior teacher special duties normal schools allowance (in FTTEs). 
Step 2  Subtract 1 for the principal. 
Step 3  Multiply the subtotal from step 2 by 0.215. 
Step 4  Multiply the subtotal from step 3 by 0.04 and round the result to 2 decimal places. 
Calculating classroom release time for permanent unit holders — restricted composite schools
We use the following process for restricted composite schools.
Step  Action 

Step 1 
Add the following: The school’s primary curriculum staffing (in FTTEs), rounded up to 1 decimal place. The school’s Year 18 roll divided by its total roll, and the result multiplied by management base staffing (in FTTEs) and rounded down to 1 decimal place. The school’s total Year 18 weighted roll divided by its total weighted roll, and the result multiplied by management staffing (in FTTEs) rounded down to 1 decimal place. 
Step 2  Multiply the subtotal from step 1 by 0.215. 
Step 3  Multiply the subtotal from step 2 by 0.04 and round the result to 2 decimal places. 
Calculating classroom release time for permanent unit holders predominantly teaching Year 16 classes — composite and area schools
We use the following process for composite and area schools.
Step  Action 

Step 1 
Add the following: The school’s Year 16 curriculum staffing (in FTTEs), rounded up to 1 decimal place. The school’s Year 16 roll divided by its total roll, and the result multiplied by management base staffing (in FTTEs) and rounded down to 1 decimal place. The school’s total Year 16 weighted roll divided by its total weighted roll, and the result multiplied by management staffing (in FTTEs) rounded down to 1 decimal place. 
Step 2  Multiply the subtotal from step 1 by 0.306. 
Step 3  Multiply the subtotal from step 2 by 0.04 and round the result to 2 decimal places. 
Reading recovery allowance (RRA) for primary schools
The Ministry allocates this allowance through regional Ministry offices.
Instrumental and vocal tuition time allowances
Secondary, area, composite and restricted composite schools are allocated an allowance so they can provide tuition in vocal and instrumental music. Calculate this allowance using this formula:
Instrumental and vocal tuition time allowance — total Year 715
Staffing roll x 0.001 (FTTE) (rounded to 2 decimal places)
This rollrelated allowance is calculated using the 1 March actual rolls. The figure given on the provisional staffing advice notice is based on predicted rolls and is indicative only.
In restricted composites, only Year 9 and 10 rolls are used in this calculation.
Special reasons allowance
This allowance is allocated to specified area and composite schools, based on the number of students in Years 1115, using the formula:
(200 − X)/275 FTTE
where X = the number of students in Years 1115
For specified rural area schools, the formula is:
(200 − X)/275 + 0.5 FTTE
This rollrelated allowance is adjusted on the basis of 1 March actual rolls.
Allowance for fulltime, permanently appointed, itinerant teachers of music
Some boards of secondary schools listed in the Education (School Staffing) Order schedule employ fulltime, permanently appointed, itinerant music teachers. The Ministry provides a time allowance to coordinate the programmes and for the professional development of these teachers. The following schedule applies.
Number of fulltime, permanently appointed, itinerant teachers of music  Time allowance for coordinator (FTTE) 

1  0.1 
2  0.2 
3  0.3 
4  0.3 
5 or more  0.4 
Mentoring and coordination staffing allowance (normal schools only)
Normal schools are allocated an allowance to recognise the work they do to provide practical schoolbased experience as part of preservice teacher education.
The allowance is additional staffing of 1 FTTE and up to 2 units.
This resource may only be used for this purpose.
Pastoral care time allowance
From the beginning of 2025, 1,340 and 547 pastoral care time allowances of 0.25 FTTE each will be provided to secondary and restricted composite schools, and area and composite schools respectively. The allowances are apportioned by roll and weighted to the equity index (EQI).
Pastoral care time allowances for secondary schools
We use the following process to calculate pastoral care time allowances for secondary schools. Adult students are not included in the rolls used.
If a secondary school’s EQI is less than 400:
Step 
Action 

Step 1 
Multiply the sum of the school’s regular roll and STP roll, if any, by 0.00328 and round up to the nearest whole number. 
Step 2 
Multiply the result from step 1 by 0.25 FTTE. 
If a secondary school’s EQI is greater than or equal to 400:
Step 
Action 

Step 1 
Multiply the sum of the regular roll and STP roll, if any, by 0.00328. 
Step 2 
Multiply the result from step 1 by (school’s EQI / 400)^{2} and round the result up to the nearest whole number. 
Step 3 
Multiply the result from step 2 by 0.25 FTTE. 
Pastoral care time allowances for restricted composite schools
We use the following process to calculate pastoral care time allowances for restricted composite schools. Adult students are not included in the rolls used.
If a restricted composite school’s EQI is less than 400:
Step 
Action 

Step 1 
Multiply the sum of the school’s Year 910 regular roll and Year 10 STP roll, if any, by 0.00328 and round up to the nearest whole number. 
Step 2 
Multiply the result from step 1 by 0.25 FTTE. 
If a restricted composite school’s EQI is greater than or equal to 400:
Step 
Action 

Step 1 
Multiply the sum of the school’s Year 910 regular roll and Year 10 STP roll, if any, by 0.00328. 
Step 2 
Multiply the result from step 1 by (school’s EQI/400)^{2} and round the result up to the nearest whole number. 
Step 3 
Multiply the result from step 2 by 0.25 FTTE. 
Pastoral care time allowances for area and composite schools
We use the following process to calculate pastoral care time allowances for area and composite schools. Adult students are not included in the rolls used.
If an area or composite school’s Year 713 roll is greater than or equal to 500 and its EQI is less than 400:
Step 
Action 

Step 1 
Multiply the sum of the school’s Year 713 regular roll and STP roll, if any, by 0.0034 and round up to the nearest whole number. 
Step 2 
Add 8 to the result from step 1. 
Step 3 
Multiply the result from step 2 by 0.25 FTTE. 
If an area or composite school’s Year 713 roll is greater than or equal to 500 and its EQI is greater than or equal to 400:
Step 
Action 

Step 1 
Multiply the sum of the school’s Year 713 regular roll and STP roll, if any, by 0.0034. 
Step 2 
Multiply the result from step 1 by (school’s EQI/400)^{2} and round the result up to the nearest whole number. 
Step 3 
Add 8 to the result from step 2. 
Step 4 
Multiply the result from step 3 by 0.25 FTTE. 
If an area or composite school’s Year 713 roll is less than 500 and its EQI is less than 400:
Step 
Action 

Step 1 
Multiply the sum of the school’s Year 713 regular roll and STP roll, if any, by 0.0167 and round up to the nearest whole number. 
Step 2 
Multiply the result from step 2 by 0.25 FTTE. 
If an area or composite school’s Year 713 roll is less than 500 and its EQI is greater than or equal to 400:
Step 
Action 

Step 1 
Multiply the sum of the school’s Year 713 regular roll and STP roll, if any, by 0.0167. 
Step 2 
Multiply the result from step 1 by (school’s EQI/400)^{2} and round the result up to the nearest whole number. 
Step 3 
Multiply the result from step 2 by 0.25 FTTE. 
Parttime teacher (including ITM) allowance
The parttime teacher allowance is a new staffing allowance for secondary, restricted composite, area and composite schools from the start of 2025. The allowance will be based on the higher of a schools guaranteed minimum formula staffing or March confirmed entitlement staffing.
Parttime teacher allowance for secondary and restricted composite schools
In secondary schools the allowance uses the following formula:
(entitlement staffing x 0.007) + 0.1, rounded to 2 decimal places.
In restricted composite schools the proportion of entitlement staffing generated by the school’s Year 910 roll is used in the calculation of the allowance, and uses the following formula:
[(Year 910 roll/school’s total roll) x (entitlement staffing x 0.007)] + 0.1, rounded to 2 decimal places.
Parttime teacher allowance for area and composite schools
In area and composite schools the proportion of entitlement staffing generated by the school’s Year 713 roll is used in the calculation of the allowance, and uses the following formula:
[(Year 713 roll/school’s total roll) x (entitlement staffing x 0.026)] + 0.1, rounded to 2 decimal places.
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