Additional staffing allowances

This page outlines the additional staffing allowances that we provide. This includes explanations of the calculation and whether you need to apply to receive the allowance.

Level of compliance	Main audience	Other
Inform	Principals or Tumuaki Administrators	Boards

Level of compliance

Main audience

Other

Inform

Principals or Tumuaki
Administrators

Boards

Schools should be aware of these additional staffing allowances and the conditions they need to meet to receive them.

Calculating classroom release time (CRT)

Classroom release time allowances are calculated using different formulas in different types of schools.

Primary, intermediate and special schools
Composite, Year 7-13+ secondary schools and restricted composite schools.

Calculating classroom release time – primary, intermediate and special schools

Use the following process. Entitlement staffing for special schools is listed in the Education (School Staffing) Order.

Step	Action
Step 1	Add any of these that apply: The school’s entitlement staffing (in full-time teacher equivalents (FTTEs)), including curriculum time allowance, management time allowance, and (for special schools only) base guidance staffing. Special education (Ongoing Resourcing Scheme (ORS)) staffing (in FTTEs), including special education staffing allowance and special education management allowance. Staffing transfers (in FTTEs) (adding all staffing transferred to the school by other schools and subtracting all staffing transferred from the school to other schools). Supernumerary staffing (in FTTEs) (other than teachers exercising the retraining, long service leave and severance provisions). Senior teacher special duties normal schools allowance (in FTTEs).
Step 2	Subtract 1 for the principal
Step 3	If the subtotal from step 2 is a decimal ending in .79 or less, round it down — so 5.79 FTTE would become 5 If the decimal is .80 or higher, leave it as it is and don't round down.
Step 4	Multiply the subtotal from step 3 by 0.04

Calculating classroom release time — Composite, Year 7-13+ secondary schools and restricted composite schools

Step	Action
Step 1	Add the following: The school’s primary curriculum staffing (in FTTEs), rounded up to 1 decimal place. The school’s Year 1-8 roll divided by its total roll, and the result multiplied by management base staffing (in FTTEs) and rounded down to 1 decimal place. The school’s total Year 1-8 weighted roll divided by its total weighted roll, and the result multiplied by management staffing (in FTTEs) rounded down to 1 decimal place.
Step 2	If the subtotal from step 1 is a decimal ending in .79 or less, round it down — so 5.79 FTTE would become 5. If the decimal is .80 or higher, leave it as it is and don't round down.
Step 3	Multiply the subtotal from step 2 by 0.04

Step

Action

Step 1

Add the following:

The school’s primary curriculum staffing (in FTTEs), rounded up to 1 decimal place.

The school’s Year 1-8 roll divided by its total roll, and the result multiplied by management base staffing (in FTTEs) and rounded down to 1 decimal place.

The school’s total Year 1-8 weighted roll divided by its total weighted roll, and the result multiplied by management staffing (in FTTEs) rounded down to 1 decimal place.

Step 2

If the subtotal from step 1 is a decimal ending in .79 or less, round it down — so 5.79 FTTE would become 5.
If the decimal is .80 or higher, leave it as it is and don't round down.

Step 3

Multiply the subtotal from step 2 by 0.04

Reading recovery allowance (RRA) for primary schools

The Ministry allocates this allowance through regional Ministry offices.

Local Ministry offices

Instrumental and vocal tuition time allowances

Secondary, area, composite and restricted composite schools are allocated an allowance so they can provide tuition in vocal and instrumental music. Calculate this allowance using this formula:

Instrumental and vocal tuition time allowance — total Year 7-15

Staffing roll x 0.001 (FTTE) (rounded to 2 decimal places)

This roll-related allowance is calculated using the 1 March actual rolls. The figure given on the provisional staffing advice notice is based on predicted rolls and is indicative only.

In restricted composites, only Year 9 and 10 rolls are used in this calculation.

Special reasons allowance

This allowance is allocated to specified area and composite schools, based on the number of students in Years 11-15, using the formula:

(200 − X)/275 FTTE
where X = the number of students in Years 11-15

For specified rural area schools, the formula is:

(200 − X)/275 + 0.5 FTTE

This roll-related allowance is adjusted on the basis of 1 March actual rolls.

Allowance for full-time, permanently appointed, itinerant teachers of music

Some boards of secondary schools listed in the Education (School Staffing) Order schedule employ full-time, permanently appointed, itinerant music teachers. The Ministry provides a time allowance to coordinate the programmes and for the professional development of these teachers. The following schedule applies.

Number of full-time, permanently appointed, itinerant teachers of music	Time allowance for coordinator (FTTE)
1	0.1
2	0.2
3	0.3
4	0.3
5 or more	0.4

Mentoring and coordination staffing allowance (normal schools only)

Normal schools are allocated an allowance to recognise the work they do to provide practical school-based experience as part of pre-service teacher education.

The allowance is additional staffing of 1 FTTE and up to 2 units.

This resource may only be used for this purpose.

Discretionary special reasons staffing

The Secretary for Education may approve an increase in a school's staffing for a specified period. This is short-term emergency staffing to assist boards in exceptional and unusual circumstances.

Apply to your regional office

Last reviewed: 25 February 2021 Has this been useful? Give us your feedback