Additional staffing allowances

This page outlines the additional staffing allowances that we provide. This includes explanations of the calculation and whether you need to apply to receive the allowance.

Level of compliance	Main audience	Other
Inform	Principals or tumuaki Administrators	Boards

Level of compliance

Main audience

Other

Inform

Principals or tumuaki
Administrators

Boards

Schools should be aware of these additional staffing allowances and the conditions they need to meet to receive them.

Calculating classroom release time (CRT)

The classroom release time allowance is calculated using different formulas in different types of schools.

Calculating classroom release time – primary, intermediate and specialist schools

Following the settlement of the primary teachers’ collective agreement (PTCA) 2023 – 2025 CRT will increase for primary, intermediate and specialist schools, phased in over three stages.

We use the following process to calculate CRT.

Step	Action
Step 1	Add any of these that apply: The school’s entitlement staffing (in full-time teacher equivalents (FTTEs)), including curriculum time allowance, management time allowance, and (for special schools only) base guidance staffing. Special education (Ongoing Resourcing Scheme (ORS)) staffing (in FTTEs), including special education staffing allowance and special education management allowance. Staffing transfers (in FTTEs) (adding all staffing transferred to the school by other schools and subtracting all staffing transferred from the school to other schools). Supernumerary staffing (in FTTEs) (other than teachers exercising the retraining, long service leave and severance provisions). Senior teacher special duties normal schools allowance (in FTTEs).
Step 2	Subtract 1 for the principal
Step 3	If the subtotal from step 2 is a decimal ending in .79 or less, round it down If the decimal is .80 or higher, leave it as it is and don't round down.
Step 4	From the beginning of term 1, 2024, multiply the subtotal from step 3 by 0.06. From the beginning of term 3, 2024, multiply the subtotal from step 3 by 0.08. From the beginning of term 1, 2025, multiply the subtotal from step 3 by 0.10.

Calculating classroom release time —Restricted composite schools

Teachers employed at restricted composite schools are covered by the PTCA.

We use the following process to calculate CRT for restricted composite schools.

Step

Action

Step 1

Add the following:

The school’s primary curriculum staffing (in FTTEs), rounded up to 1 decimal place.

The school’s Year 1-8 roll divided by its total roll, and the result multiplied by management base staffing (in FTTEs) and rounded down to 1 decimal place.

The school’s total Year 1-8 weighted roll divided by its total weighted roll, and the result multiplied by management staffing (in FTTEs) rounded down to 1 decimal place.

Step 2

If the subtotal from step 1 is a decimal ending in .79 or less, round it down.

If the decimal is .80 or higher, leave it as it is and don't round down.

Step 3

From the beginning of term 1, 2024, multiply the subtotal from step 2 by 0.06.

From the beginning of term 3, 2024, multiply the subtotal from step 2 by 0.08.

From the beginning of term 1, 2025, multiply the subtotal from step 2 by 0.10.

Calculating classroom release time — Composite and area schools

The settlement of the Area School Teachers’ Collective Agreement (ASTCA) 2023-2025 will result in an increase to CRT for teachers predominantly teaching Year 1-6 classes. The CRT increase will be phased in over three stages.

We use the following process to calculate CRT for composite and area schools.

Step	Action
Step 1	Add the following: The school’s primary curriculum staffing (in FTTEs), rounded up to 1 decimal place. The school’s Year 1-8 roll divided by its total roll, and the result multiplied by management base staffing (in FTTEs) and rounded down to 1 decimal place. The school’s total Year 1-8 weighted roll divided by its total weighted roll, and the result multiplied by management staffing (in FTTEs) rounded down to 1 decimal place.
Step 2	If the subtotal from step 1 is a decimal ending in .79 or less, round it down — so 5.79 FTTE would become 5. If the decimal is .80 or higher, leave it as it is and don't round down.
Step 3	Multiply the subtotal from step 2 by 0.04 – save this result.
Step 4	Add the following: The school’s Year 1-6 curriculum staffing (in FTTEs), rounded up to 1 decimal place. The school’s Year 1-6 roll divided by its total roll, and the result multiplied by management base staffing (in FTTEs) and rounded down to 1 decimal place. The school’s total Year 1-6 weighted roll divided by its total weighted roll, and the result multiplied by management staffing (in FTTEs) rounded down to 1 decimal place.
Step 5	Round down the outcome of step 4 to a whole number.
Step 6	From the beginning of term 1, 2024, multiply the subtotal from step 5 by 0.02. From the beginning of term 3, 2024, multiply the subtotal from step 5 by 0.04. From the beginning of term 1, 2025, multiply the subtotal from step 5 by 0.06.
Step 7	Add the results from step 3 and step 6 together.

Year 7-13+ secondary schools

There is no change to the CRT calculation for Year 7-13+ secondary schools.

We use the following process to calculate CRT for Year 7-13+ secondary schools.

Step

Action

Step 1

Add the following:

The school’s primary curriculum staffing (in FTTEs), rounded up to 1 decimal place.

The school’s Year 1-8 roll divided by its total roll, and the result multiplied by management base staffing (in FTTEs) and rounded down to 1 decimal place.

The school’s total Year 1-8 weighted roll divided by its total weighted roll, and the result multiplied by management staffing (in FTTEs) rounded down to 1 decimal place.

Step 2

If the subtotal from step 1 is a decimal ending in .79 or less, round it down — so 5.79 FTTE would become 5.
If the decimal is .80 or higher, leave it as it is and don't round down.

Step 3

Multiply the subtotal from step 2 by 0.04

Classroom release time (CRT) for permanent unit holders

Classroom release time for permanent unit holders will be provided as a new additional staffing component in Pourato from the beginning of 2025.

Calculating classroom release time for permanent unit holders – primary, intermediate and specialist schools

We use the following process for primary, intermediate and specialist schools.

Step	Action
Step 1	Add any of these that apply: The school’s entitlement staffing (in full-time teacher equivalents (FTTEs)), including curriculum time allowance, management time allowance, and (for special schools only) base guidance staffing. Special education (Ongoing Resourcing Scheme (ORS)) staffing (in FTTEs), including special education staffing allowance and special education management allowance. Staffing transfers (in FTTEs) (adding all staffing transferred to the school by other schools and subtracting all staffing transferred from the school to other schools). Supernumerary staffing (in FTTEs) (other than teachers exercising the retraining, long service leave and severance provisions). Senior teacher special duties normal schools allowance (in FTTEs).
Step 2	Subtract 1 for the principal.
Step 3	Multiply the subtotal from step 2 by 0.215.
Step 4	Multiply the subtotal from step 3 by 0.04 and round the result to 2 decimal places.

Calculating classroom release time for permanent unit holders — restricted composite schools

We use the following process for restricted composite schools.

Step

Action

Step 1

Add the following:

The school’s primary curriculum staffing (in FTTEs), rounded up to 1 decimal place.

The school’s Year 1-8 roll divided by its total roll, and the result multiplied by management base staffing (in FTTEs) and rounded down to 1 decimal place.

The school’s total Year 1-8 weighted roll divided by its total weighted roll, and the result multiplied by management staffing (in FTTEs) rounded down to 1 decimal place.

Step 2

Multiply the subtotal from step 1 by 0.215.

Step 3

Multiply the subtotal from step 2 by 0.04 and round the result to 2 decimal places.

Calculating classroom release time for permanent unit holders predominently teaching Year 1-6 classes — composite and area schools

We use the following process for composite and area schools.

Step	Action
Step 1	Add the following: The school’s Year 1-6 curriculum staffing (in FTTEs), rounded up to 1 decimal place. The school’s Year 1-6 roll divided by its total roll, and the result multiplied by management base staffing (in FTTEs) and rounded down to 1 decimal place. The school’s total Year 1-6 weighted roll divided by its total weighted roll, and the result multiplied by management staffing (in FTTEs) rounded down to 1 decimal place.
Step 2	Multiply the subtotal from step 1 by 0.306.
Step 3	Multiply the subtotal from step 2 by 0.04 and round the result to 2 decimal places.

Step

Action

Step 1

Add the following:

The school’s Year 1-6 curriculum staffing (in FTTEs), rounded up to 1 decimal place.

The school’s Year 1-6 roll divided by its total roll, and the result multiplied by management base staffing (in FTTEs) and rounded down to 1 decimal place.

The school’s total Year 1-6 weighted roll divided by its total weighted roll, and the result multiplied by management staffing (in FTTEs) rounded down to 1 decimal place.

Step 2

Multiply the subtotal from step 1 by 0.306.

Step 3

Multiply the subtotal from step 2 by 0.04 and round the result to 2 decimal places.

Reading recovery allowance (RRA) for primary schools

The Ministry allocates this allowance through regional Ministry offices.

Local Ministry offices

Instrumental and vocal tuition time allowances

Secondary, area, composite and restricted composite schools are allocated an allowance so they can provide tuition in vocal and instrumental music. Calculate this allowance using this formula:

Instrumental and vocal tuition time allowance — total Year 7-15

Staffing roll x 0.001 (FTTE) (rounded to 2 decimal places)

This roll-related allowance is calculated using the 1 March actual rolls. The figure given on the provisional staffing advice notice is based on predicted rolls and is indicative only.

In restricted composites, only Year 9 and 10 rolls are used in this calculation.

Special reasons allowance

This allowance is allocated to specified area and composite schools, based on the number of students in Years 11-15, using the formula:

(200 − X)/275 FTTE
where X = the number of students in Years 11-15

For specified rural area schools, the formula is:

(200 − X)/275 + 0.5 FTTE

This roll-related allowance is adjusted on the basis of 1 March actual rolls.

Allowance for full-time, permanently appointed, itinerant teachers of music

Some boards of secondary schools listed in the Education (School Staffing) Order schedule employ full-time, permanently appointed, itinerant music teachers. The Ministry provides a time allowance to coordinate the programmes and for the professional development of these teachers. The following schedule applies.

Number of full-time, permanently appointed, itinerant teachers of music	Time allowance for coordinator (FTTE)
1	0.1
2	0.2
3	0.3
4	0.3
5 or more	0.4

Mentoring and coordination staffing allowance (normal schools only)

Normal schools are allocated an allowance to recognise the work they do to provide practical school-based experience as part of pre-service teacher education.

The allowance is additional staffing of 1 FTTE and up to 2 units.

This resource may only be used for this purpose.

Pastoral care time allowance

From the beginning of 2025, 1,340 and 547 pastoral care time allowances of 0.25 FTTE each will be provided to secondary and restricted composite schools, and area and composite schools respectively. The allowances are apportioned by roll and weighted to the equity index (EQI).

Pastoral care time allowances for secondary schools

We use the following process to calculate pastoral care time allowances for secondary schools. Adult students are not included in the rolls used.

If a secondary school’s EQI is less than 400:

Step	Action
Step 1	Multiply the sum of the school’s regular roll and STP roll, if any, by 0.00328 and round up to the nearest whole number.
Step 2	Multiply the result from step 1 by 0.25 FTTE.

If a secondary school’s EQI is greater than or equal to 400:

Step	Action
Step 1	Multiply the sum of the regular roll and STP roll, if any, by 0.00328.
Step 2	Multiply the result from step 1 by (school’s EQI / 400)² and round the result up to the nearest whole number.
Step 3	Multiply the result from step 2 by 0.25 FTTE.

Pastoral care time allowances for restricted composite schools

We use the following process to calculate pastoral care time allowances for restricted composite schools. Adult students are not included in the rolls used.

If a restricted composite school’s EQI is less than 400:

Step	Action
Step 1	Multiply the sum of the school’s Year 9-10 regular roll and Year 10 STP roll, if any, by 0.00328 and round up to the nearest whole number.
Step 2	Multiply the result from step 1 by 0.25 FTTE.

If a restricted composite school’s EQI is greater than or equal to 400:

Step	Action
Step 1	Multiply the sum of the school’s Year 9-10 regular roll and Year 10 STP roll, if any, by 0.00328.
Step 2	Multiply the result from step 1 by (school’s EQI/400)² and round the result up to the nearest whole number.
Step 3	Multiply the result from step 2 by 0.25 FTTE.

Pastoral care time allowances for area and composite schools

We use the following process to calculate pastoral care time allowances for area and composite schools. Adult students are not included in the rolls used.

If an area or composite school’s Year 7-13 roll is greater than or equal to 500 and its EQI is less than 400:

Step	Action
Step 1	Multiply the sum of the school’s Year 7-13 regular roll and STP roll, if any, by 0.0034 and round up to the nearest whole number.
Step 2	Add 8 to the result from step 1.
Step 3	Multiply the result from step 2 by 0.25 FTTE.

If an area or composite school’s Year 7-13 roll is greater than or equal to 500 and its EQI is greater than or equal to 400:

Step	Action
Step 1	Multiply the sum of the school’s Year 7-13 regular roll and STP roll, if any, by 0.0034.
Step 2	Multiply the result from step 1 by (school’s EQI/400)² and round the result up to the nearest whole number.
Step 3	Add 8 to the result from step 2.
Step 4	Multiply the result from step 3 by 0.25 FTTE.

If an area or composite school’s Year 7-13 roll is less than 500 and its EQI is less than 400:

Step	Action
Step 1	Multiply the sum of the school’s Year 7-13 regular roll and STP roll, if any, by 0.0167 and round up to the nearest whole number.
Step 2	Multiply the result from step 2 by 0.25 FTTE.

If an area or composite school’s Year 7-13 roll is less than 500 and its EQI is greater than or equal to 400:

Step	Action
Step 1	Multiply the sum of the school’s Year 7-13 regular roll and STP roll, if any, by 0.0167.
Step 2	Multiply the result from step 1 by (school’s EQI/400)² and round the result up to the nearest whole number.
Step 3	Multiply the result from step 2 by 0.25 FTTE.

Part-time teacher (including ITM) allowance

The part-time teacher allowance is a new staffing allowance for secondary, restricted composite, area and composite schools from the start of 2025. The allowance will be based on the higher of a schools guaranteed minimum formula staffing or March confirmed entitlement staffing.

Part-time teacher allowance for secondary and restricted composite schools

In secondary schools the allowance uses the following formula:

(entitlement staffing x 0.007) + 0.1, rounded to 2 decimal places.

In restricted composite schools the proportion of entitlement staffing generated by the school’s Year 9-10 roll is used in the calculation of the allowance, and uses the following formula:

[(Year 9-10 roll/school’s total roll) x (entitlement staffing x 0.007)] + 0.1, rounded to 2 decimal places.

Part-time teacher allowance for area and composite schools

In area and composite schools the proportion of entitlement staffing generated by the school’s Year 7-13 roll is used in the calculation of the allowance, and uses the following formula:

[(Year 7-13 roll/school’s total roll) x (entitlement staffing x 0.026)] + 0.1, rounded to 2 decimal places.

Last reviewed: 24 July 2024 Has this been useful? Give us your feedback