Staffing for roll growth
Information for schools to apply for staffing increases to respond to roll growth.
| Level of compliance | Main audience | Other |
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Required
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Schools may request staffing increases during the year if their roll grows. There are conditions that must be met, in order to acquire this staffing and funding.
- Determining your eligiblity for staffing roll increases
- Rules and limitations when staffing is increased due to roll growth
- Estimating funding based on your estimated roll
- Determining eligibility for extraordinary roll growth funding
- Thresholds for qualifying for extraordinary roll growth
- Applying for extraordinary roll growth funding
- Further information
Determining whether you're eligible for staffing roll increases
Before we can consider any increase, your permanent daily roll must have increased and stayed at that level for two school weeks (10 school days). However, an increase in staffing may be approved sooner by the manager of either the Ministry’s local office or the manager of the Resourcing Division.
The Ministry will not consider roll increases after 2 December each year.
Staffing roll change request form [DOCX, 58 KB]
Rules and limitations when staffing is increased due to roll growth
Staffing recalculation
Where there's an increase in a school’s roll, and the conditions for enrolment are met, staffing will be recalculated using the new roll.
Conditions for staffing increases
Only fixed term appointments may be made for additional staffing entitlement generated by a roll increase. This applies to units, Middle Management Allowances (MMAs) and Senior Management Allowances (SMAs).
If your school is supported by the GMFS (guaranteed minimum formula staffing) or Assured staffing, new enrolments must be managed within the GMFS or Assured staffing provision. Once the provision is absorbed by roll increases, you'll need to apply for increases to staffing in the normal way.
Your school’s confirmed staffing notice may require you to get consent from the Resourcing Division before making more permanent appointments. If you increase your staffing roll because of roll increases after 1 March, you still need the Resourcing Division’s consent to make further appointments.
In secondary and composite schools, before the Ministry agrees to increase the roll, we may audit the school roll.
| Contact details for applying for increases to staffing | |
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Contact your local Ministry office |
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Contact the Resourcing Division contact centre: Phone: +64 4 463 8383 Email: resourcing@education.govt.nz |
Estimating funding based on your estimated roll
Use this calculator to estimate your school’s staffing and funding, based on your estimated roll.
This calculator estimates resourcing based on your estimated roll. It doesn't represent or guarantee actual funding.
The funding calculator has been updated to reflect the updated 2015 deciles and estimated decile transition payments.
Decile transition payments are rounded to the nearest dollar.
Funding calculator(external link)
Determining eligibility for extraordinary roll growth funding
Boards can apply for extraordinary roll growth funding if your actual roll significantly exceeds its funding roll.
Calculating Operational Funding: The Resourcing Roll
Thresholds for qualifying for extraordinary roll growth
To qualify for extraordinary roll growth, a school’s roll must have crossed these thresholds.
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For: |
The Ministry compares … |
Extraordinary roll growth funding is generated if … |
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| Primary and special schools, and the Year 1–8 roll of an area school |
the funding roll (1 July actual + new entrant adjust) and the highest roll as supplied on the form . For example, 1 July roll of 100 + new entrant adjust of 15 = funding roll of 115. |
the highest roll exceeds the ‘trigger point’. This is the funding roll plus the new entrant adjustment. |
| Intermediates | the funding roll (1 March actual) and the averaged monthly roll (calculated using the roll data supplied on the form). |
the average roll is higher than the funding roll. Extraordinary roll growth funding is generated for 5 students. |
| Secondary schools and the Year 9–13 roll of an area school | the funding roll for the quarter (quarter one from 1 March, quarter 2 from 1 June, quarter 3 from 1 Sept) with the average roll for the quarter (as calculated using data given on the application form) |
the average roll is higher than the funding roll. Extraordinary roll growth funding is generated for 5 students. |
Applying for extraordinary roll growth funding
The application forms for funding for extraordinary roll growth are available for the 2020 funding year. Applications will be accepted from Monday, 2 November and must be sent to the Resourcing Department by Friday 20 November.
Extraordinary roll growth funding application (Primary schools only) [DOCX, 59 KB]
Scan and email applications to: resourcing@education.govt.nz
Application deadline
Extraordinary roll growth funding adjustments for the current funding year will only be considered during the first 3 weeks of November of the current funding year.
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