Staffing for roll growth

Your board may request staffing increases during the year if your roll grows.

Determining whether you are eligible for staffing roll increases

Before we can consider any increase, your permanent daily roll must have increased and stayed at that level for 2 school weeks (10 school days). However, an increase in staffing may be approved sooner by the manager of either the Ministry’s local office or the manager of the Resourcing Division.

The Ministry will not consider roll increases after 2 December each year.

Staffing roll change request form [DOCX, 58 KB]

Rules and limitations when staffing is increased due to roll growth

Staffing recalculation

Where there is an increase in a school’s roll, and the conditions for enrolment are met, staffing will be recalculated using the new roll.

Conditions for staffing increases

Only fixed term appointments may be made for additional staffing entitlement generated by a roll increase. This applies to units, Middle Management Allowances (MMAs) and Senior Management Allowances (SMAs).

If your school is supported by the GMFS (guaranteed minimum formula staffing) or Assured staffing, new enrolments must be managed within the GMFS or Assured staffing provision. Once the provision is absorbed by roll increases, you will need to apply for increases to staffing in the normal way.

Your school’s confirmed staffing notice may require you to get consent from the Resourcing Division before making more permanent appointments. If you increase your staffing roll because of roll increases after 1 March, you still need the Resourcing Division’s consent to make further appointments.

In secondary and composite schools, before the Ministry agrees to increase the roll , we may audit the school roll.

Contact details for applying for increases to staffing
Primary Intermediate Restricted composite	Contact your local Ministry office Refer all enquiries and requests for roll changes to your local Ministry office. Contact details are listed on the contact us page.
Special Secondary Area/composite	Contact the Resourcing Division contact centre: +64 4 463 8383 resourcing@education.govt.nz

Estimating funding based on your estimated roll

Use this calculator to estimate your school’s staffing and funding, based on your estimated roll.

This calculator estimates resourcing based on your estimated roll. It does not represent or guarantee actual funding.

The funding calculator has been updated to reflect the updated 2015 deciles and estimated decile transition payments.

Decile transition payments are rounded to the nearest dollar.

Funding calculator (external link)

Determining eligibility for extraordinary roll growth funding

Boards can apply for extraordinary roll growth funding if your actual roll significantly exceeds its funding roll.

Read more information about funding rolls at Calculating Operational Funding: The Resourcing Roll.

Thresholds for qualifying for extraordinary roll growth

To qualify for extraordinary roll growth, a school’s roll must have crossed these thresholds.

For:	The Ministry compares …	Extraordinary roll growth funding is generated if …
primary and special schools, and the years one–8 roll of an area school	the funding roll (1 July actual + new entrant adjust) and the highest roll as supplied on the form . For example, 1 July roll of 100 + new entrant adjust of 15 = funding roll of 115.	the highest roll exceeds the ‘trigger point’. This is the funding roll plus the new entrant adjustment. For example, funding roll of 115 + new entrant adjustment of 15 = trigger point of 130. Highest roll = minimum of 131. Extraordinary roll growth funding is generated for all students above the trigger point; in this case, it’s one student.
intermediates	the funding roll (1 March actual) and the averaged monthly roll (calculated using the roll data supplied on the form).	the average roll is higher than the funding roll. For example, funding roll = 100 average roll = 105 Extraordinary roll growth funding is generated for 5 students.
secondary schools and the years 9–13 roll of an area school	the funding roll for the quarter (quarter one from 1 March, quarter 2 from 1 June, quarter 3 from 1 Sept) with the average roll for the quarter (as calculated using data given on the application form)	the average roll is higher than the funding roll. For example, funding roll = 100 average roll = 105 Extraordinary roll growth funding is generated for 5 students.

For:

The Ministry compares …

Extraordinary roll growth funding is generated if …

primary and special schools, and the years one–8 roll of an area school

the funding roll (1 July actual + new entrant adjust) and the highest roll as supplied on the form .

For example, 1 July roll of 100 + new entrant adjust of 15 = funding roll of 115.

the highest roll exceeds the ‘trigger point’. This is the funding roll plus the new entrant adjustment.
For example, funding roll of 115 + new entrant adjustment of 15 = trigger point of 130.
Highest roll = minimum of 131.
Extraordinary roll growth funding is generated for all students above the trigger point; in this case, it’s one student.

intermediates

the funding roll (1 March actual) and the averaged monthly roll (calculated using the roll data supplied on the form).

the average roll is higher than the funding roll.
For example, funding roll = 100
average roll = 105

Extraordinary roll growth funding is generated for 5 students.

secondary schools and the years 9–13 roll of an area school

the funding roll for the quarter (quarter one from 1 March, quarter 2 from 1 June, quarter 3 from 1 Sept) with the average roll for the quarter (as calculated using data given on the application form)

the average roll is higher than the funding roll.
For example, funding roll = 100
average roll = 105

Extraordinary roll growth funding is generated for 5 students.

Applying for extraordinary roll growth funding

The application forms for funding for extraordinary roll growth are available for the 2018 funding year. Applications must be sent to the Resourcing Division by 23 November.

Scan and send applications to resourcing@education.govt.nz.

or post them to:

Resourcing Division
Ministry of Education
PO Box 1666
Wellington 6140

Application deadline for extraordinary roll growth funding

Extraordinary roll growth funding adjustments for the current funding year will only be considered during the first 3 weeks of November of the current funding year.

Last reviewed: 19 July 2019 Has this been useful? Give us your feedback