Staffing for roll growth

Schools may request staffing roll increases during the year if their roll grows following the March confirmed process.

Level of compliance Main audience Other


  • Principals and tumuaki
  • Administrators
  • Boards

How to determine your eligibility for staffing roll increases

To be eligible for a staffing roll increase 2 conditions must be met.

  1. Your permanent daily roll must have increased and stayed at that level for 5 school days. This retention period does not include public or school holidays. But, an increase in staffing may be approved sooner by the manager of either the Ministry’s regional office or the manager of Operational Resourcing and Funding.
  2. The new staffing roll must generate additional entitlement staffing above your current entitlement staffing.

Applications for a staffing roll increase must include a summary of your current roll sorted by MOE funding year from your student management system (SMS) from the date of increase. The roll you are applying for on the form and the SMS should be the same.

If you are unable to provide one, please provide an explanation when submitting your application.

Applications must be received prior to 29 November 2024. The 5 school day student retention policy requirement must be met before or by this deadline date.

Download the request form

Rules and limitations

Staffing recalculation

Where there is an increase in a school’s roll and the retention period is met, staffing will be recalculated using the new roll.

An increase in roll does not guarantee an increase in entitlement staffing. This is because the distribution of students across year levels impacts how much staffing is calculated using the teacher to student ratios for curriculum staffing.

Read about how entitlement staffing is calculated: 

Entitlement staffing

Conditions for staffing increases

Only fixed-term appointments may be made for additional staffing entitlement generated by a roll increase. This applies to units, middle management allowances (MMAs) and senior management allowances (SMAs).

If your school is supported by the guaranteed minimum formula staffing (GMFS) or assured staffing, new enrolments must be managed within the GMFS or assured staffing provision. Once the provision is absorbed by roll increases, you'll need to apply for increases to staffing in the normal way.

Your school’s confirmed staffing entitlement may require you to advise the Ministry’s resourcing division before making more permanent appointments. If your staffing roll increases because of roll growth after 1 March, you still need to inform the Ministry’s resourcing division of any further appointments your school board has made. Schools do not need to seek the Ministry’s approval or consent to make a permanent appointment as this is the role of your board.

Before we agree to increase the roll in secondary and composite schools, we may audit the school roll.

Contact details for applications

Primary, intermediate and restricted composite schools

Refer all enquiries and requests for roll changes to your local Ministry office. 

Local Ministry offices

Specialist, secondary and area/composite schools

Contact the resourcing contact centre:

Phone: +64 4 463 8383


Funding calculator

Use this calculator to estimate your school’s staffing and funding, based on your estimated roll.

This calculator estimates resourcing based on your estimated roll. It doesn't represent or guarantee actual funding.

Funding calculator(external link)

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