Staffing for roll growth

Information for schools to apply for staffing increases to respond to roll growth.

Level of compliance Main audience Other


  • Principals and Tumuaki
  • Administrators
  • Boards

Schools may request staffing increases during the year if their roll grows. There are conditions that must be met, in order to acquire this staffing and funding.

Determining whether you're eligible for staffing roll increases

Before we can consider any increase, your permanent daily roll must have increased and stayed at that level for two school weeks (10 school days). However, an increase in staffing may be approved sooner by the manager of either the Ministry’s local office or the manager of the Resourcing Division.

Applications for Staffing Roll Increases must be received prior to 30 November 2023. The 10 school day student retention policy requirement must be met before or by this deadline date.

Staffing roll change request form [DOCX, 58 KB]

Rules and limitations when staffing is increased due to roll growth

Staffing recalculation

Where there's an increase in a school’s roll, and the conditions for enrolment are met, staffing will be recalculated using the new roll.

Conditions for staffing increases

Only fixed term appointments may be made for additional staffing entitlement generated by a roll increase. This applies to units, Middle Management Allowances (MMAs) and Senior Management Allowances (SMAs).

If your school is supported by the GMFS (guaranteed minimum formula staffing) or Assured staffing, new enrolments must be managed within the GMFS or Assured staffing provision. Once the provision is absorbed by roll increases, you'll need to apply for increases to staffing in the normal way.

Your school’s confirmed staffing entitlement may require you to advise the Ministry’s Resourcing Division before making more permanent appointments. If your staffing roll increases because of roll growth after 1 March, you still need to inform the Ministry’s Resourcing Division of any further appointments your school board has made. Schools do not need to seek the Ministry’s approval or consent to make a permanent appointment as this is the role of your Board.

In secondary and composite schools, before the Ministry agrees to increase the roll, we may audit the school roll.

Contact details for applying for increases to staffing
  • Primary 
  • Intermediate 
  • Restricted composite

Contact your local Ministry office
Refer all enquiries and requests for roll changes to your local Ministry office. 
Local Ministry office

  • Special 
  • Secondary 
  • Area/composite 
Contact the Resourcing Division contact centre: 
Phone: +64 4 463 8383

Estimating funding based on your estimated roll

Use this calculator to estimate your school’s staffing and funding, based on your estimated roll.

This calculator estimates resourcing based on your estimated roll. It doesn't represent or guarantee actual funding.

Funding calculator(external link)

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