Staffing for roll growth

Information for schools to apply for staffing increases to respond to roll growth.

Level of compliance Main audience Other


  • Principals and Tumuaki
  • Administrators
  • Boards

Schools may request staffing roll increases during the year if their roll grows following the March Confirmed Process.

Determining whether you're eligible for staffing roll increases

To be eligible for a staffing roll increase two conditions must be met.

  1. Your permanent daily roll must have increased and stayed at that level for 5 school days.  This retention period does not include public or school holidays. However, an increase in staffing may be approved sooner by the manager of either the Ministry’s Regional Office or the manager of Operational Resourcing and Funding.
  2. The new staffing roll must generate additional entitlement staffing above your current entitlement staffing.

Applications for a Staffing Roll Increase must include a Summary of your current roll sorted by MOE funding year from your Student Management System from the date of increase. If you are unable to provide one, please provide an explanation when submitting your application.

Applications must be recieved prior to 29 November 2024. The 5 school day student retention policy requirement must be met before or by this deadline date.

Staffing roll change request form [DOCX, 50 KB]

Rules and limitations when staffing is increased due to roll growth

Staffing recalculation

Where there's an increase in a school’s roll, and the retention period is met, staffing will be recalculated using the new roll.

An increase in roll does not guarantee an increase in entitlement staffing. This is because the distribution of students across year levels impacts how much staffing is calculated using the Teacher to Student ratios for curriculum staffing.

Futher information about how entitlement staffing is calculated can be found here: 

Entitlement staffing

Conditions for staffing increases

Only fixed term appointments may be made for additional staffing entitlement generated by a roll increase. This applies to units, Middle Management Allowances (MMAs) and Senior Management Allowances (SMAs).

If your school is supported by the GMFS (guaranteed minimum formula staffing) or Assured staffing, new enrolments must be managed within the GMFS or Assured staffing provision. Once the provision is absorbed by roll increases, you'll need to apply for increases to staffing in the normal way.

Your school’s confirmed staffing entitlement may require you to advise the Ministry’s Resourcing Division before making more permanent appointments. If your staffing roll increases because of roll growth after 1 March, you still need to inform the Ministry’s Resourcing Division of any further appointments your school board has made. Schools do not need to seek the Ministry’s approval or consent to make a permanent appointment as this is the role of your Board.

In secondary and composite schools, before we agree to increase the roll, we may audit the school roll.

Contact details for applying for increases to staffing
  • Primary 
  • Intermediate 
  • Restricted composite

Contact your local Ministry office.
Refer all enquiries and requests for roll changes to your local Ministry office. 
Local Ministry offices

  • Specialist 
  • Secondary 
  • Area/composite 
Contact the Resourcing Division contact centre: 
Phone: +64 4 463 8383(external link)

Estimating funding based on your current or projected roll

Use this calculator to estimate your school’s staffing and funding, based on your estimated roll.

This calculator estimates resourcing based on your estimated roll. It doesn't represent or guarantee actual funding.

Funding calculator(external link)

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