Resourcing: Operational funding and staffing entitlements

The Ministry calculates and allocates staffing entitlements and quarterly operational funding to state and state-integrated schools and kura. Private schools also receive quarterly operational funding.

Level of compliance Main audience Other


  • Boards
  • Principals and Tumuaki
  • Administrators
  • Teachers and Kaiako
  • Parents, Caregivers and Whānau

School and kura boards govern their school finances and dictate how operational funding is applied. Boards, principals and administrators should undertake further reading at the links on this page. 

Resourcing information for your school or kura is available to view in Pourato.

Pourato – Applications & Online Systems(external link)

Core resourcing information

Operational funding

School staffing

Roll returns


School and kura resourcing enquiries


Phone: +64 4 463 8383

Key staffing and funding dates 2023

Key staffing and funding dates 2023 download:

School key dates 2023 [PDF, 128 KB]

Date Description
Monday 2 January New Year's Day holiday
Tuesday 3 January Day after New Year's Day holiday
Wednesday 04 January Quarter 1 2023 instalment paid
Tuesday 24 January End of PP22 – funding code change request 2022 to Education Payroll
Wednesday 25 January Balancing period begins
Monday 6 February Waitangi Day
Tuesday 08 March March roll return due
Tuesday 21 March End of balancing period
Thursday 30 March Quarter 2 operational funding instalment published in Pourato
Monday 3 April Quarter 2 instalment paid
Friday 7 April Good Friday
Monday 10 April Easter Monday
Tuesday 11 April Term 1 holidays
Monday 24 April Term 2 begins 
Monday 25 April ANZAC Day
Monday 15 May Confirmed entitlement staffing published in Pourato
Monday 5 June King's birthday
Thursday 8 June June roll return due
Wednesday 28 June Quarter 3 operational funding instalment published in Pourato
Monday 3 July Quarter 3 instalment paid
Monday 3 July Term 2 holidays
Friday 7 July July roll return due
Friday 14 July Matariki holiday
Monday 17 July Term 3 begins
Friday 4 August 2024 change of technology provider applications deadline
Thursday 8 September September roll return due
Friday 15 September 2024 provisional rolls released in Pourato
Monday 18 September 2024 provisional roll reviews open
Monday 25 September Term 3 holidays
Friday 22 September Quarter 4 operational funding instalment published in Pourato
Monday 2 October Quarter 4 instalment paid
Monday 09 October Term 4 begins
Monday 23 October Labour Day
Friday 17 November 2024 provisional roll review deadline
Thursday 30 November All staffing applications and funding code changes for the 2023 school year deadline
Friday 8 December Quarter 1 2024 operational funding instalment published in Pourato
Wednesday 20 December Term 4 ends
Wednesday 3 January Quarter 1 2024 instalment paid

Developing educational resources for schools and early learning services

Find out about supplying goods and services (procurement) of educational resources for schools and early learning services.

Supplying learning resources to schools

Last reviewed: Has this been useful? Give us your feedback