Resourcing: Operational funding and staffing entitlements

The Ministry calculates and allocates staffing entitlements and quarterly operational funding to state and state-integrated schools and kura. Private schools also receive quarterly operational funding.

Level of compliance Main audience Other

Required

  • Boards
  • Principals and Tumuaki
  • Administrators
  • Teachers and Kaiako
  • Parents, Caregivers and Whānau

School and kura boards govern their school finances and dictate how operational funding is applied. Boards, principals and administrators should undertake further reading at the links on this page.

Resourcing information for your school or kura is available to view in Pourato.

Pourato – Applications & Online Systems(external link)

Core resourcing information

Operational funding

Operational funding is the money your board receives from the Government to run your school or kura and to achieve the objectives specified in your charter.

Operational funding

School and kura staffing

This directory provides and overview of staffing entitlements, operational funding allowances, the funding cycle and additional supports.

School and kura staffing

Roll returns

See guidance and resources regarding roll returns, including the Ministry’s requirements for auditing and maintaining accurate records.

Roll returns

Forms for resourcing

Find all resourcing forms:

Forms for resourcing

Resourcing queries

Email: resourcing@education.govt.nz

Phone: +64 4 463 8383

Key staffing and funding dates 2023

Key staffing and funding dates 2023 download:

School key dates 2023 [PDF, 128 KB]

Date Description
Monday 2 January New Year's Day holiday
Tuesday 3 January Day after New Year's Day holiday
Wednesday 04 January Quarter 1 2023 instalment paid
Tuesday 24 January End of PP22 – funding code change request 2022 to Education Payroll
Wednesday 25 January Balancing period begins
Monday 6 February Waitangi Day
Tuesday 08 March March roll return due
Tuesday 21 March End of balancing period
Thursday 30 March Quarter 2 operational funding instalment published in Pourato
Monday 3 April Quarter 2 instalment paid
Friday 7 April Good Friday
Monday 10 April Easter Monday
Tuesday 11 April Term 1 holidays
Monday 24 April Term 2 begins
Monday 25 April ANZAC Day
Monday 15 May Confirmed entitlement staffing published in Pourato
Monday 5 June King's birthday
Thursday 8 June June roll return due
Wednesday 28 June Quarter 3 operational funding instalment published in Pourato
Monday 3 July Quarter 3 instalment paid
Monday 3 July Term 2 holidays
Friday 7 July July roll return due
Friday 14 July Matariki holiday
Monday 17 July Term 3 begins
Friday 4 August 2024 change of technology provider applications deadline
Thursday 8 September September roll return due
Friday 15 September 2024 provisional rolls released in Pourato
Monday 18 September 2024 provisional roll reviews open
Monday 25 September Term 3 holidays
Friday 22 September Quarter 4 operational funding instalment published in Pourato
Monday 2 October Quarter 4 instalment paid
Monday 09 October Term 4 begins
Monday 23 October Labour Day
Friday 17 November 2024 provisional roll review deadline
Thursday 30 November All staffing applications and funding code changes for the 2023 school year deadline
Friday 8 December Quarter 1 2024 operational funding instalment published in Pourato
Wednesday 20 December Term 4 ends

Key staffing and funding dates 2024

Key staffing and funding dates 2024 download:

School Key Dates 2024 [PDF, 114 KB]

Date Description
Wed, 03 Jan 2024 Quarter 1 operational funding instalment paid
Tue, 23 Jan 2024 End of Banking Staffing Year PP 202422 – funding code change request  to Education Payroll
Wed, 24 Jan 2024 Banking Staffing Balancing Period Begins - 24 Jan - 19 March
Fri, 08 Mar 2024 March Roll Return Due
Tue, 19 Mar 2024 Banking Staffing Balancing Period Ends
Thu, 28 Mar 2024 Quarter 2 operational funding instalment and confirmed entitlement staffing published in Pourato
Tue, 2 Apr 2024 Quarter 2 operational funding instalment paid
Fri, 7 Jun 2024 June Roll Return Due
Thu, 27 Jun 2024 Quarter 3 operational funding instalment published in Pourato
Mon, 1 Jul 2024 Quarter 3 operational funding instalment paid
Mon, 8 Jul 2024 July Roll Return Due
Fri, 2 Aug 2024   Change of Technology for 2025 application deadline
Mon, 9 Sep 2024 September Roll Return Due
Fri, 20 Sep 2024 Provisional Rolls and Quarter 4 operational funding instalment published
Mon 23 Sep 2024 Provisional Roll Reviews applications open
Tues, 1 Oct 2024 Quarter 4 operational funding instalment paid
Fri, 1 Nov 2024  Extraordinary Roll Growth applications open
Fri, 15 Nov 2024 Provisional Roll Review applications deadline
Fri, 22 Nov 2024 Extraordinary Roll Growth applications deadline
Fri, 29 Nov 2024  All staffing applications and funding code changes for 2024 school year deadline
Fri, 03 Jan 2025  Quarter 1 Operational funding 2025 instalment paid

Developing and supplying educational resources

Find out about supplying goods and services (procurement) of educational resources for schools and early learning services.

Information for suppliers of goods and services

Last reviewed: Has this been useful? Give us your feedback