Emergency staffing scheme
Find information about eligibility, how to apply, and more.
Level of compliance | Main audience | Other |
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Inform |
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When a school cannot recruit a principal, they may be eligible to access personnel through the Emergency Staffing scheme.
- About the scheme
- The conditions of the scheme
- How to access the scheme
- The emergency principal's retainer
- Paying the ESS pool principal's salary
- Expenses you can claim
- How the board pays expenses and claims reimbursement from the Ministry
- Final date for claims – 31 March
About the scheme
The pool of 30 emergency teachers is available to state and state-integrated schools.
The Emergency Staffing Scheme (ESS) is funded by the Ministry of Education and administered by the New Zealand School Trustees Association (NZSTA).
The conditions of the scheme
The placement is usually for a principal vacancy. Conditions are:
- an acting appointment from within the school is impossible or impracticable
- the board has made every effort to find a relief principal to cover the vacancy, including using local and regional resources
- support is required for 10 school weeks or fewer
- the emergency has arisen from a situation outside of the board's control.
Placements beyond 10 weeks
Placements beyond 10 school weeks or extensions to existing placements beyond 10 school weeks must have prior approval from the Ministry and NZSTA. They will only be considered in exceptional circumstances. If an extension is approved, accommodation costs will be paid over the term break if required, but the daily meals and incidentals allowance will not be paid during the break.
How to access the scheme
Contact the NZSTA's head office in Wellington for the name of the ESS national coordinator.
New Zealand School Trustees Association
Level 8
142 Lambton Quay
Wellington
PO Box 5123
Wellington
Phone: 0800 782 435
Email: eradvice@nzsta.org.nz
The emergency principal’s retainer
The NZSTA pays Emergency Staffing Scheme pool members a retainer, $6,000 per annum.
This retainer is paid through NZSTA to the pool member in 4 equal instalments by direct credit into the ESS pool member’s nominated bank account.
Paying the ESS principal's salary
When a board's application for ESS assistance has been approved, the board pays the principal's salary as follows:
If the position to be covered by the ESS principal |
then the ESS pool principal's salary is ... |
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is currently vacant | paid from teachers' salaries. The board becomes the ESS Principal's employer and the provisions of the relevant collective agreement apply.
ESS principals are paid at the rate applicable to their qualifications and experience. |
covers a teacher on long-term leave with pay (and sick leave) |
met by the board from its operational funding. |
Expenses you can claim
The expenses that an ESS principal is entitled to have paid or reimbursed, which you can then have reimbursed by the Ministry, are as follows:
Expense |
Entitlement |
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Principal living at normal place of residence and travelling between 20 to 100 kilometres each way to placement. |
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Principal living away from their normal place of residence (placement must be at least 50 kilometres away) |
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Prior Approvals
Any additional costs or extensions to ESS placements need prior approval by the Ministry and must be requested via the NZSTA ESS national coordinator.
How the board pays expenses and claims reimbursement from the Ministry
The board employing the ESS principal is responsible for paying travel expenses and the daily meals and incidentals allowance. The Ministry will then reimburse these expenses to the employing board. To be reimbursed for these expenses, the school board will need to provide the Ministry with documentation or evidence that these costs were either paid by the ESS principal and then reimbursed by the School Board to the principal, or paid directly by the Board on the principal’s behalf (for example, accommodation costs).
Evidence can be provided by invoices and receipts.
We are only able to reimburse costs that have been directly paid out of board funds.
How to claim reimbursement for qualifying ESS expenses in 3 steps:
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The ESS pool teacher submits their claim to the board. The claim consists of:
- receipts for travel and accommodation expenses
- the emergency staffing scheme claim form.
- The board initially pays the qualifying expenses from its operational funding.
- The board seeks reimbursement from the Resourcing Division of the Ministry for the actual costs paid. We will only reimburse expenses listed in the table above.
Emergency staffing scheme claim form [DOCX, 66 KB]
Final date for claims: 31 March
The final date for processing claims for any school year will be 31 March of the following year.
Claims received at the Resourcing Division after this date will not be actioned, nor will claims received prior to the cut-off date where appropriate and full documentation didn't accompany the claim.
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