This guidance provides schools with information about applying to use an electronic attendance register. If schools are not using an approved electronic attendance register, they must use an E19/1 manual attendance register.
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Schools must keep attendance registers on either a E19/1 manual attendance register, or on an approved electronic attendance register. Boards are required to keep these roll records for seven years.
- Daily attendance registers
- Apply to use an electronic register
- Filling in an F19/1
- Further information
Daily attendance registers, whether electronic or manual, are official documents. They record your school's roll number and the year level of students.
Your board has a legal obligation to keep its attendance registers for seven years.
Your board needs Ministry of Education approval to use an electronic attendance register. To apply for approval, complete and submit the following form.
Education Circular 2010/19 provides more information about the:
- process for applying, and
- application form.
Filling in an E19/1 manual attendance register
Your school must use an E19/1 attendance register to record attendance if you don't have approval to use an electronic attendance register.
Education Circular 1997/24 – Register of daily attendance at all schools provides more information about using an E19/1 manual attendance register.
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