Attendance registers

This guidance provides schools with information about applying to use an electronic attendance register. If schools are not using an approved electronic attendance register, they must use an E19/1 manual attendance register.

Level of compliance Main audience Other

Required

  • Principals and Tumuaki
  • Teachers and Kaiako
  • Administrators
  • Boards

Schools must keep attendance registers on either a E19/1 manual attendance register, or on an approved electronic attendance register. Boards are required to keep these roll records for seven years.

Daily attendance registers

Daily attendance registers, whether electronic or manual, are official documents. They record your school's roll number and the year level of students.

Your board has a legal obligation to keep its attendance registers for seven years.

Archiving and disposing of school records

Apply to use an electronic register

Your board needs Ministry of Education approval to use an electronic attendance register. To apply for approval, complete and submit the following form.

Electronic Attendance Register Application Form [PDF, 153 KB]

Education Circular 2010/19 provides more information about the:

  • process for applying, and
  • application form.

Circular 2010/19 – Electronic Attendance Registers (eAR)

Attendance Code explanations 2021 [PDF, 153 KB]

Filling in an E19/1 manual attendance register

Your school must use an E19/1 attendance register to record attendance if you don't have approval to use an electronic attendance register.

Education Circular 1997/24 – Register of daily attendance at all schools provides more information about using an E19/1 manual attendance register.

Printable version of E19/1 manual attendance register and instructions

E19/1 Manual Attendance Register [PDF, 3.9 MB]

How to print the E19/1 Manual Attendance Register [DOCX, 62 KB]

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