Managing student attendance

This resource directs schools to tools, systems and support services that can help with managing and improving student attendance.

Level of compliance Main audience Other

Inform

  • Boards
  • Principals and Tumuaki
  • Teachers and Kaiako
  • School Administrators
  • Parents, Caregivers and Whānau

Schools, along with parents and guardians, are legally responsible for making sure students attend school. Find out which tools, systems and support services can help you manage and improve student attendance, and communicate with parents/caregivers about a child's absence.

Legal responsibilities and national guidelines for schools on attendance

Find information here about legal responsibilities and national guidelines for schools on attendance.

Apply for access to the Attendance Service Application

Absence referrals from your school to the Attendance Service must be made through the Attendance Service Application (ASA). The application records unjustified absence referrals and non-enrolment notifications. Find out how to get access to and use ASA by following the link below.

Electronic Attendance Register (eAR)

eAR is a tool that can be used to monitor attendance of students. To find out more about how to use eAR, applying for eAR, codes for recording and resources to support you to use it, follow the link below.

Early Notification (EN) – messages about absences

EN is a text and email messaging service that alerts parents and caregivers to their child absence. To find out more about how to get this service and training, follow the link below.

Attendance Services

Attendance Services supports schools and students to manage and improve attendance. For more information about Attendance Services and to find your closest provider, follow the link below.

Attendance Data Collections

The Ministry is collecting attendance and absence data from all state and state-integrated schools with an electronic attendance register (eAR). You are asked to create the attendance file from your Student Management System (SMS) and to send it to the Ministry. Follow the link below for more information.

Every Day Matters

The Education Counts site provides instructions on how to create and send electronic Attendance Data files.

Last reviewed: Has this been useful? Give us your feedback