School transport for directly resourced schools

Find out how school transport funding works for directly resourced schools.

Level of compliance Main audience Other

Inform

  • Boards
  • Principals and Tumuaki
  • Parents, Caregivers
  • and Whānau

School boards receiving direct resourcing funding are paid a quarterly grant to arrange school transport assistance for eligible students. The Ministry is currently not accepting any additional schools into the direct resourcing funding programme.

Overview

Directly resourced schools receive transport assistance funding every year via a funding agreement with the Ministry. The funding is paid to school boards quarterly in advance and funding rates are reviewed on an annual basis.

Students at directly resourced schools must meet the same eligibility criteria as other schools.

Eligibility for school transport assistance

Funding rates

The Ministry establishes the most effective combination of bus routes and individual conveyance allowances to transport the school’s eligible students. The funding is paid to the school board based on the Ministry designed bus routes.

The three components of the funding formula for each bus route are:

  • a fixed base amount per day
  • a national per kilometre rate
  • a quarterly administration fee

The following rates apply from 1 July 2021 to 30 June 2022:

Description Rate

Base rate per day

$72.69
Per kilometre rate $3.17
Quarterly admin rate $176.00

These rates are reviewed annually. The review considers changes in transport costs and takes account of the Waka Kotahi NZ Transport Agency index data and processes to calculate any adjustment for movements of input costs.

How the funding is worked out

The quarterly amount the school is paid for each route is calculated as follows:

Funding formula.

Routes and stops

Directly resourced schools (or schools that are part of a directly resourced network) can design their own transport routes as long as they comply with their funding agreement.

Selecting a supplier

The funding agreements for directly resourced schools require contracts with a total budget of over $100,000 to be advertised on the Government Electronic Tender Service (GETS).

The below RFP template and Appendices may be used to invite proposals. The documents are based on the school bus tender undertaken by the Ministry in 2020-21. They incorporate key regulatory and legislative requirements and follow a structured method for inviting proposals.

Schools considering switching from direct resourcing to Daily Bus services procured and contracted by the Ministry must contact School.Transport@education.govt.nz.

Documents

DR Bus Procurement Request for Proposal Template [DOCX, 348 KB]

APPENDIX A Quality Response Form (DR) [DOCX, 126 KB]
APPENDIX B Price Response Form (DR) [XLSX, 24 KB]
APPENDIX C Due Diligence (DR) [DOCX, 33 KB]
APPENDIX D Contract (DR) [DOCX, 166 KB]
APPENDIX E Monthly Reporting Requirements (DR) [DOCX, 220 KB]
APPENDIX F Route Maps and Additional Information (DR) [DOCX, 34 KB]
APPENDIX G Respondent's Checklists (DR) [DOCX, 51 KB]

The documents are provided as a guide only and must be updated by Boards to reflect the specifics of the services they wish to procure. Boards are encouraged to obtain independent professional advice with respect to the procurement and the proposed contract to be entered into between the Board and the supplier. In particular, the Board should satisfy itself as to its financial and legal obligations within the contract.

Help from the Schools Buying team

The Schools Buying team can facilitate uploading RFP to GETS. Send the completed RFP and its Appendices to school.buying@education.govt.nz for uploading on GETS.

The Schools Buying team will also:

  • inform schools of questions asked by suppliers and post the schools’ answers on GETS.
  • provide schools with the offers made by suppliers so that they can be evaluated upon tender closure.
  • post an award notice on GETS once schools have entered into an agreement with a supplier.

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