School transport: Information for Directly Resourced schools

Find out how school transport funding works for directly resourced schools.

Level of compliance Main audience Other

Inform

  • Boards
  • Principals and Tumuaki
  • Parents, Caregivers and Whānau

School boards with direct resourcing are paid a quarterly grant to arrange school transport assistance for eligible students. The Ministry is currently not accepting any additional schools into the direct resourcing funding programme.

Overview

Directly resourced schools receive transport assistance funding every year. It is paid to school boards quarterly in advance and reviewed every year.

Students at directly resourced schools have to meet the same eligibility criteria as other schools.

Eligibility for school transport assistance

Funding rates

The Ministry establishes the most effective combination of bus routes and individual conveyance allowances to transport the school’s eligible students.

The three components of the funding formula for each route are:

  • a fixed base amount per day
  • a national per kilometre rate for each route
  • a quarterly administration fee.

The following rates apply from 1 July 2021 to 30 June 2022:

Description Rate

Base rate

$72.69
Per kilometre rate $3.17
Admin rate (per route) $176.00

How the funding is worked out

The amount the school is paid for each route is calculated as follows:

(Base rate) + (daily kilometres) x (per kilometre rate) x (number of days the route runs)

÷ (4) + ($176 admin rate) + (GST)

Routes and stops

Directly resourced schools (or schools that are part of a directly resourced network) can design their own transport routes as long as they comply with their funding agreement.

Selecting a supplier

The funding agreements for directly resourced schools require contracts with a total budget of over $100,000 to be advertised on the Government Electronic Tender Service (GETS).

The below RFP template and Appendices may be used to invite proposals. The documents are based on the school bus tender undertaken by the Ministry in 2020-21. They incorporate key regulatory and legislative requirements and follow a structured method for inviting proposals.

Schools considering switching from being directly resourced to participating in the Daily Bus services procured and contracted by the Ministry on the behalf of schools should contact: School.Transport@education.govt.nz

Documents

DR Bus Procurement Request for Proposal Template [DOCX, 348 KB]

APPENDIX A Quality Response Form (DR) [DOCX, 126 KB]
APPENDIX B Price Response Form (DR) [XLSX, 24 KB]
APPENDIX C Due Diligence (DR) [DOCX, 33 KB]
APPENDIX D Contract (DR) [DOCX, 166 KB]
APPENDIX E Monthly Reporting Requirements (DR) [DOCX, 220 KB]
APPENDIX F Route Maps and Additional Information (DR) [DOCX, 34 KB]
APPENDIX G Respondent's Checklists (DR) [DOCX, 51 KB]

The documents are provided as a guide only and must be updated by Boards to reflect the specifics of the services being procured. Boards are encouraged to obtain independent professional advice with respect to the procurement and the proposed contract to be entered into between the Board and the supplier. The Board should particularly satisfy itself as to its financial and legal obligations within the contract.

Help from the Schools Buying team

The Schools Buying team can facilitate uploading RFP to GETS. Send the completed RFP and its Appendices to school.buying@education.govt.nz for uploading on GETS.

The Schools Buying team will also:

  • inform schools of questions asked by suppliers and post the schools’ answers on GETS
  • provide schools with the offers made by suppliers so that they can be evaluated upon tender closure
  • post an award notice on GETS once schools have entered into an agreement with a supplier.

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