Buying IT hardware

Learn about the All-of-Government (AoG) IT hardware contract, through which schools can purchase laptops, desktops, chromebooks, monitors, tablets, mobile phones, meeting room equipment and more.

Level of compliance Main audience Other

Recommended

  • Principals and Tumuaki
  • Staff responsible for buying on behalf of their school
  • Boards

AoG contracts are optional for schools to join.

Benefits of joining this AoG contract

Joining an All of Government contract is likely to save a school both time and money, while also reducing risk.

Learn more about All of Government contracts.

The AoG IT hardware contract offers the following benefits to schools.

  • Schools can expect to save approximately 14% on average when purchasing IT hardware through the AoG contract, compared with the best pricing offered by suppliers outside of AoG.
  • Schools can choose from a wide range of products and suppliers at any time. There is no need to choose any one supplier for an exclusive relationship - schools may purchase any in-scope product from any panel supplier at any time.
  • Schools can purchase meeting room equipment under the contract – a new product category which includes screens, digital whiteboards and projectors to support modern learning environments.
  • Schools can lease products under the contract if they wish to do so.
  • Schools may appoint a third-party agent (TPA) to purchase through the contract on behalf of the school.

How to join the AoG contract

The process for joining the IT hardware contract is similar to that for other AoG contracts.

Step Action

1

 

Before you begin

 

If your school hasn’t signed up to an AoG contract before, you will need to complete a non-disclosure agreement (NDA) available on the New Zealand Government Procurement (NZGP) website(external link).

 

Learn more about NDAs.

 

You can contact school.buying@education.govt.nz to find out if your school has already completed an NDA.

 

2

 

Read about the contract and the memorandum of understanding (MoU)

 

Log in to the New Zealand Government Procurement website to access more information on the contract. You will need to be using your school-linked RealMe account, as you will gain access to commercially sensitive information.

Learn more about linking a RealMe account to a school.

Read the MoU for the IT hardware contract in the ‘Contract documents’ section on the New Zealand Government Procurement webpage(external link). The MoU sets out the obligations of the schools participating in the contract.

 

Learn more about MoU.

 

3

 

Complete a Joining Form

 

You can join the contract  by completing the IT Hardware joining form online. This can be found on the page below.

IT Hardware joining form | New Zealand Government Procurement and Property(external link)

Completing the joining form confirms that your school agrees to the terms set out in the Memorandum of Understanding (MoU). It serves the same purpose as a Letter of Accession (LoA) which is used for other AoG contracts.

Learn more about an LoA(external link)


Your school may choose to complete an offline pdf form instead of the online FoA. You can download a copy of the IT Hardware joining form the ‘Contract documents’ section on the New Zealand Government Procurement webpage(external link). Email the completed LoA back to NZGP upon completion.

4

 

Select your device(s) and/or service(s)


See the Types of devices and services covered by the AoG contract.


When purchasing devices:

  • discover the needs of the devices’ most regular users, including aspects such as battery-life, durability and processing power
  • identify which devices meet users’ needs, which don’t and which exceed their needs
  • research which devices will be compatible with the software and systems used throughout the rest of the school
  • consider system-integration requirements.

 

5

 

Identify your potential supplier(s)

 

When you have confirmed which devices you want, identify which suppliers offer them. You have a range of manufacturers, resellers and retailers to choose from, depending on the product category. Supplier contact details can be found below.

IT Hardware suppliers | New Zealand Government Procurement and Property(external link) 

6

 

Contact the supplier(s)

 

Request a quote from your shortlisted supplier(s).

 

Compare both price and non-price aspects, such as warranties, after-sale support and return policy before making a decision. In assessing price, you should consider the whole-of-life costs and not just the up-front purchase price.

 

For laptops, desktops, monitors and chromebooks, you can compare the suppliers’ pricing for the most popular devices using New Zealand Government Procurement’s key IT catalogue and product comparison tool.

This can be found on the page below.

Using the IT hardware contract | New Zealand Government Procurement and Property(external link)

 

7

 

Complete the purchase

 

Your selected supplier will be able to advise you on their ordering process.

 

You will need to issue a purchase order either online or through another agreed process.

 

You should discuss delivery requirements with the supplier at the time of purchase.

 

Key IT hardware considerations

Types of devices and services covered


Schools have the option to buy any in-scope product from any panel supplier. The devices and services that are in scope are provided below:

Devices / IT Hardware products

 

  • Desktops
  • Laptops
  • Chromebooks
  • Monitors
  • Tablets
  • Peripherals
  • Mobile phones
  • Large format interactive displays
  • Interactive/digital whiteboards
  • Projectors

Services

 

  • Asset tagging
  • BIOS tagging/updates/configuration
  • Device imaging
  • Hardware component installation
  • Disposal/recycling/redeployment
  • Hard drive degaussing/wiping
  • Virus free assurance
  • PC/Device-as-a-Service
  • Driver/firmware management
  • Installation/deployment
  • Leasing 

Suppliers

The panel of suppliers includes a combination of two manufacturers, five resellers, two retailers and an e-waste recycling specialist.

Supplier

Products/Services offered

Cyclone Computer Company Limited All in-scope products and services
Datacom Services Limited All in-scope products and services, except supplementary hardware
 Futureworks Limited Only meeting room equipment and associated services
 HP New Zealand All in-scope products and services, except meeting room equipment and mobile devices
 Lenovo (Australia & New Zealand) Pty Limited All in-scope products and services
 Noel Leeming Group Limited All in-scope products and services
 PB Technologies Limited All in-scope products and services
 Remark_IT Solutions Only associated services (e-waste recycling)
 Spark New Zealand Trading Limited All in-scope products and services, except computer peripherals
 The Laptop Company Limited All in-scope products and services

Third party agents

A third-party agent can be appointed by a school to purchase through the AoG contract on their behalf.

To learn more about appointing a third-party agent, see the New Zealand Government Procurement website.

Using the IT hardware contract | New Zealand Government Procurement and Property(external link)

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