Buying IT hardware
Learn about the All-of-Government (AoG) IT hardware contract, through which schools can purchase laptops, desktops, chromebooks, monitors, tablets, mobile phones, meeting room equipment and more.
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Recommended
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AoG contracts are optional for schools to join.
- Benefits of joining this AoG contract
- How to join the AoG contract
- Key IT hardware considerations
- Further information
Benefits of joining this AoG contract
Joining an All of Government contract is likely to save a school both time and money, while also reducing risk.
Learn more about All of Government contracts.
The AoG IT hardware contract offers the following benefits to schools.
- Schools can expect to save approximately 14% on average when purchasing IT hardware through the AoG contract, compared with the best pricing offered by suppliers outside of AoG.
- Schools can choose from a wide range of products and suppliers at any time. There is no need to choose any one supplier for an exclusive relationship - schools may purchase any in-scope product from any panel supplier at any time.
- Schools can purchase meeting room equipment under the contract – a new product category which includes screens, digital whiteboards and projectors to support modern learning environments.
- Schools can lease products under the contract if they wish to do so.
- Schools may appoint a third-party agent (TPA) to purchase through the contract on behalf of the school.
How to join the AoG contract
The process for joining the IT hardware contract is similar to that for other AoG contracts.
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Before you begin
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Read about the contract and the memorandum of understanding (MoU)
Log in to the New Zealand Government Procurement website to access more information on the contract. You will need to be using your school-linked RealMe account, as you will gain access to commercially sensitive information. Learn more about linking a RealMe account to a school. Read the MoU for the IT hardware contract in the ‘Contract documents’ section on the New Zealand Government Procurement webpage(external link). The MoU sets out the obligations of the schools participating in the contract.
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Complete a Joining Form
You can join the contract by completing the IT Hardware joining form online. This can be found on the page below. IT Hardware joining form | New Zealand Government Procurement and Property(external link) Completing the joining form confirms that your school agrees to the terms set out in the Memorandum of Understanding (MoU). It serves the same purpose as a Letter of Accession (LoA) which is used for other AoG contracts. Learn more about an LoA(external link)
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Select your device(s) and/or service(s)
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Identify your potential supplier(s)
When you have confirmed which devices you want, identify which suppliers offer them. You have a range of manufacturers, resellers and retailers to choose from, depending on the product category. Supplier contact details can be found below. IT Hardware suppliers | New Zealand Government Procurement and Property(external link) |
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Contact the supplier(s)
Request a quote from your shortlisted supplier(s).
Compare both price and non-price aspects, such as warranties, after-sale support and return policy before making a decision. In assessing price, you should consider the whole-of-life costs and not just the up-front purchase price.
For laptops, desktops, monitors and chromebooks, you can compare the suppliers’ pricing for the most popular devices using New Zealand Government Procurement’s key IT catalogue and product comparison tool. This can be found on the page below. Using the IT hardware contract | New Zealand Government Procurement and Property(external link)
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Complete the purchase
Your selected supplier will be able to advise you on their ordering process.
You will need to issue a purchase order either online or through another agreed process.
You should discuss delivery requirements with the supplier at the time of purchase.
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Key IT hardware considerations
Types of devices and services covered
Schools have the option to buy any in-scope product from any panel supplier. The devices and services that are in scope are provided below:
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Devices / IT Hardware products
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Services
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Suppliers
The panel of suppliers includes a combination of two manufacturers, five resellers, two retailers and an e-waste recycling specialist.
Supplier |
Products/Services offered |
| Cyclone Computer Company Limited | All in-scope products and services |
| Datacom Services Limited | All in-scope products and services, except supplementary hardware |
| Futureworks Limited | Only meeting room equipment and associated services |
| HP New Zealand | All in-scope products and services, except meeting room equipment and mobile devices |
| Lenovo (Australia & New Zealand) Pty Limited | All in-scope products and services |
| Noel Leeming Group Limited | All in-scope products and services |
| PB Technologies Limited | All in-scope products and services |
| Remark_IT Solutions | Only associated services (e-waste recycling) |
| Spark New Zealand Trading Limited | All in-scope products and services, except computer peripherals |
| The Laptop Company Limited | All in-scope products and services |
Third party agents
A third-party agent can be appointed by a school to purchase through the AoG contract on their behalf.
To learn more about appointing a third-party agent, see the New Zealand Government Procurement website.
Using the IT hardware contract | New Zealand Government Procurement and Property(external link)
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