School supplies and services procurement

Find links to our advice on buying goods and services for schools.

Level of compliance Main audience Other


  • Principals and Tumuaki,
  • Staff responsible for buying in schools
  • Boards

Schools can save money and time and reduce risk by buying smartly.

General buying advice

The basics


Buying basics
Conflicts of interest


The buying process


Running a competitive buying process
Writing a specification of requirements
Evaluating a supplier’s offer


Buying collaboratively


Collaborative contracts explained
Buying with other schools
Sharing staff members across schools


Understanding contracts


Key contract considerations
Managing contracts
Contract registers


The above advice relates to buying goods and services for schools.

For buying construction works and construction related services for school property, the school property procurement framework applies.

School property procurement framework

Buying advice for common goods and services

Find advice on buying specific categories of goods and services.

Buying advice for common categories

The goods and services listed on the above page are popular categories including:

Office supplies
Print technology and associated services
Cleaning services
Electricity supply

Buying information sessions

The Schools Buying team are running virtual Buying 101 sessions over Zoom.

Staff who are responsible for buying at schools are encouraged to join a session and get advice on achieving the maximum value from purchases.

Upcoming Buying 101 sessions will soon be confirmed.

To register interest in future session, email

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