School property construction procurement

Find links to information about buying construction works and consultancy services for school property projects.

Level of compliance Main audience Other


  • Project Managers
  • Principals and Tumuaki
  • Property Managers
  • Boards
  • Proprietors

Some aspects of the property procurement process are mandatory and must be completed. Further reading is therefore essential.

Some of the School Property Procurement webpages will be reorganised in late February 2023 to improve navigation on our website.

While most links should automatically redirect to their new location, we know it may take some time to familiarise yourself with the new layout, and you might need to fix a shortcut or two.

Please contact if you have any queries about the updates.

Property procurement overview

School property procurement involves the contracting of suppliers for construction works and/or consultancy services.

Type of suppliers Examples

Construction/contract works


  • Demolition
  • Repairs
  • Facilities maintenance
  • Refurbishment
  • Learning support property modifications


Consultancy/professional services


  • Project management
  • Construction design
  • Engineering (structural, fire etc)
  • Quantity surveying


See more on Property projects led by schools and the Ministry.

Following the procurement process

Step 1


Planning property procurement


Also consider conflicts of interest and insurance at this time.

Conflicts of interest


Step 2


Specifying requirements


Step 3


Approaching the market


Step 4


Evaluating supplier offers


Step 5


Awarding a contract


Or see the School Property Procurement Quick Reference Guide [PDF, 124 KB]

The above process relates to buying construction works and consultancy services for schools. For guidance on making purchases of other goods and services, see our tailored advice.

Buying goods and services for schools

Additional property procurement guidance

The contracts linked on the pages below must be used in school property procurement.

Contracts for school-led property projects and maintenance

Contracts for Ministry-led property projects

Procurement exemptions can be applied for and if granted, allow schools to not follow standard procurement rules due to exceptional circumstances.

Procurement exemptions

In an emergency situation, special procurement rules can be followed.

Emergency and urgent procurement

Project managers who are engaged to deliver school property projects must complete the School Property Procurement Framework training module.

Property training and events

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