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These services may require a different approach to funding so that continued viability of the service is ensured.
The Ministry can approve funding on a notional roll in recognition of the special function of the service.
Consideration of ECE services for notional rolls is both limited and at the Ministry’s discretion.
Examples#
Examples of special services that may be eligible for notional rolls are:
- hospital-based services.
- ECE services that support Teen Parent Units.
Notional rolls#
Services on a notional roll are funded on average actual attendance for a specified period.
Services funded on notional rolls receive the same funding rates as other services. They do not receive additional funding (except where eligible for equity funding).
Services cannot be funded on a notional roll and claim funding for normal funded child hours (FCHs) generated.
How is notional roll funding calculated#
Notional roll funding is calculated using the actual attendance for a service over a 12-month period, this is then averaged for each month.
This monthly average is further calculated to produce a daily notional roll figure, and this is what is populated in the RS7 for each day the service is operating.
Funding is calculated using the applicable funding rate as per Appendix 1.
Funding will not exceed the licence maximum.
Applying for funding#
Services funded on a notional roll claim their full notional roll figure for each day of operation, instead of entering their actual funded child hours on their RS7 Return. This means that services on a notional roll do not apply the Frequent Absence Rule when claiming funding.
Notional rolls will be reviewed regularly against average actual attendance to ensure funding can be delivered fairly and accurately.
ECE services on notional rolls must submit paper-based RS7 Returns or via ELI web.
Any new service applying for notional roll funding will be given access to submit via ELI web.
Teacher-led services operating on a notional roll must keep staff records, and enter the staff hour count in the usual way, calculating regulated (ratio) staff hours based on the children who actually attend.
Reviews#
Notional Rolls are reviewed once each funding period for the first 12 months, and then at least once every 12 months after that.
Following a review, the notional roll may be adjusted, or the ECE service may be returned to normal funding if it no longer meets the criteria for a notional roll.
ECE services using a notional roll will need to submit their actual attendance data with their RS7 Returns (e.g. attendance data could be exported or printed from a Student Management System).
Record keeping#
Services funded on a notional roll must keep the same records (e.g. enrolment records, attendance records and staff records) as other services (see Chapter 11 Record keeping).
