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More information#

Certificated teacher: 3-B-2

Certificated teacher hours: 3-B-2

Certificated (ratio) staff: 3-B-2

Staff record: 3-B-2

Example staff record: Appendix 2

Mixed and all-day kindergartens#

The Staff Hour Count must be completed by all kindergartens that operate all-day.

Kindergartens that operate a mixture of all-day and sessional must complete the Staff Hour Count for the days that they operate as all-day.

Mixed provision services#

The Staff Hour Count must be completed for all days the service operates as teacher-led.

Step 1: Daily certificated teacher hours#

Follow the steps below to calculate the daily actual Certificated Teacher Hours for your service:

  1. For the first day of the funding period, use your Staff Record to total the actual hours worked by ECE qualified certificated and New Zealand qualified certificated primary teachers who were being counted towards regulated (ratio) staff.

  2. Round the total to the nearest hour.

    For example: 68 hours and 30 minutes would be rounded to 69 hours whereas 68 hours and 29 minutes would be rounded to 68 hours.

  3. Write the total in the column labelled “yes”, in the box for the first day of the funding period.

  4. Repeat steps 1-3 for each day in the first month of the funding period.

Step 1: All-day example#

On 1 September, Rimu Road Crèche had two registered teachers (Hine and Susan) working. Hine was counted towards regulated (ratio) staff for 7 hours and 35 minutes. Susan was counted towards regulated ratio staff for 4 hours.

11 hours and 35 minutes can be rounded to 12 hours.

Step 1: All-day example
Step 1 all-day example table

Step 1: Sessional example#

On 1 September, Moana Valley Preschool held 2 sessions. At the morning session, 2 certificated teachers (Chris and Leilani) were working. Each counted towards regulated (ratio) staff for 3 hours.

At the afternoon session, 1 certificated teacher (Leilani) was working. Leilani was counted towards regulated (ratio) staff for a further 3 hours.

Moana Valley Preschool had 9 Certificated Teacher Hours for 1 September.

Step 1: Sessional example
Step 1 sessional example table

Step 2: Daily other teacher hours#

Repeat the formula from Step 1 for the hours worked by Other Teachers who were being counted towards regulated (ratio) staff.

Write the total in the column labelled “No”, in the box for the first day of the funding period.

Repeat for each day in the first month of the funding period.

Step 2: Daily other teacher hours
Step 2 daily other teacher hours table

Step 3: Monthly certificated teacher hours#

Add together all the Certificated Teacher Hours in the column labelled ‘yes’ for the first month of the funding period.

Write the total in the box labelled “Total” at the bottom of the “Yes” column.

Step 4: Monthly other teacher hours#

Add together all the Other Teacher Hours in the column labelled “No” for the first month of the funding period.

Only count Other Teacher Hours required to meet the regulated (ratio) staff requirements.

Write the total in the box labelled “Total” at the bottom of the “No” column.

Step 5: Complete the rest of the RS7 return#

Repeat steps 1 to 4 for each month in the funding period.

The Ministry will calculate the proportion of Certificated Teacher Hours and determine the funding rate for your service.

Tip

You may like to calculate the proportion of Certificated Teacher Hours in advance of receiving your funding advice notice. The calculation is:
 

Total Certificated Teacher Hours for the 4-month period (rounded)
___________________________________________________________x 100 

Total Certificated Teacher Hours + Other Teacher Hours for the 4-month period (rounded)

The Ministry will round the proportion of certificated teacher hours to a whole number using the round half up method and double rounding.

Round half up means that values of 5 and above round up, while values of 4 and below round down. Double rounding means that the value obtained by dividing the Total Certificated Teacher hours by the Total Staff Hours Count is:

  1. first rounded to 1 decimal place using the “round half up” method and
  2. then rounded to a whole number using the “round half up” method.

For example, a proportion of Certificated Teacher Hours value of 79.45 is first rounded to 79.5, then rounded again to 80 placing the service in the 80-99% funding band.

Funding bands are set out in the funding rate table in Appendix 1.