Setting up and managing the assistive technology

The assistive technology needs to be set up for first use and then looked after on an ongoing basis. The use of the technology needs to be reviewed by the student's support team after the first 6 months and then on a regular basis.

Getting the assistive technology set up

Once a student has a Ministry of Education funded piece of assistive technology the school needs to take full ownership of the technology. This means:

  • listing the technology on the school’s asset register so that it's covered by the school's insurance
  • organising for school software and any antivirus software to be loaded onto the technology and for the technology to be linked to the school’s networks (as required)
  • keeping a record of relevant serial and asset numbers, warranties and proof of purchase
  • filing items related to the assistive technology maintenance and use (for example, any original software or manuals).

Using the assistive technology

Assistive technology is used by the individual student to access the curriculum. The teacher designs learning tasks and facilitates the appropriate use of the assistive technology to support learning. They may be supported by resource teachers or specialists.

Online training and supplier resources may also be available to support effective use of the equipment.

Management plan

A management plan details how the assistive technology is looked after, stored, maintained, carried around and whether it can be taken home by the student — with the principal’s permission. The school can develop its own management plan or use the following template.

Assistive technology template — Management plan [DOCX, 129 KB]

Monitor and review

The school team needs to complete a review of the assistive technology:

  • within 6 months of the student's first use of the technology, or
  • at the next scheduled Individual Education Plan (IEP).

They should continue to review the technology on a regular basis to ensure it continues to meet the student’s needs.

The following review form will help guide you through the process.

Assistive technology form — Review [DOCX, 129 KB]

Last reviewed: Has this been useful? Give us your feedback