When a student transfers or leaves school

Learn how to manage assistive technology when a recipient student transfers or leaves school.

Level of complianceMain audienceOther

Required

  • Teachers and Kaiako
  • Principals and Tumuaki
  • Boards
  • Parents, Caregivers and Whānau

When a student who has received assistive technology transfers or leaves school, the procedures on this page must be followed, to ensure that the technology is managed correctly.

Student changing schools

Students who are changing schools should take their assistive technology with them.

Whenever possible:

  • Transition to a new school will be planned, and information about the allocated assistive technology's purpose and use shared with the new school.
  • Assistive technology will move with the student by the family/whānua and/or school staff as part of a planned transition between the schools.

We suggest the following:

  • A copy of the original assistive technology application is shared with the new school.
  • A meeting occurs involving people from both the student's former school and new school.
  • A video or multimedia presentation may be presented to the new school showing the team why the assistive technology is needed for learning and how the student is currently using it.
  • An e-portfolio provided to the new school with specific examples of the student's use of the assistive technology.

Note: Permission from the student’s family/whānau is required before sharing information.

As part of the process, schools need to complete an Assistive technology form  Transfer [DOCX, 137 KB] to officially transfer the assistive technology.

Visit the Inclusive Education Online Knowledge Centre for more ideas and resources on what to do when a student changes schools.

Update the Asset Register

When the student transfers schools, the item of assistive technology is removed from the old school’s asset register and added to the new school’s asset register.

Student leaving school

When a student is leaving school, contact your local Ministry office or Assistive Technology Coordinator to arrange the next step.

The next step may be one of the following three options, depending on the individual situation.

IF...

THEN...

The assistive technology has a current value of more than $5000 

The assistive technology will become the responsibility of the Ministry of Health

Contact your local Assistive Technology Coordinator to let us know that the student is leaving or for further assistance

Note: When the assistive technology is transferred to the Ministry of Health, the Ministry of Education or school has no further liability for the safety or ongoing maintenance of the assistive technology

The assistive technology has a current value of less than $2500 and is required by the student to support further education or work

The assistive technology may be gifted to the student for ongoing use
Contact your local Assistive Technology Coordinator to discuss before completing an Assistive technology form  Transfer [DOCX, 137 KB]

Once agreed a letter confirming the assistive technology gifting will be signed by parents/ whānau or student

Note: When the assistive technology is gifted to the student, the Ministry of Education or school has no further liability for the safety or ongoing maintenance of the assistive technology

The student no longer needs the assistive technology Complete the Assistive technology form  Transfer [DOCX, 137 KB] and return it along with the assistive technology to your Local Ministry office

Update the Asset Register

When the student leaves the school, the item of assistive technology is removed from the school’s asset register.

Student no longer needs the technology

If your student no longer needs the assistive technology, you need to download and complete the Assistive technology form  Transfer [DOCX, 137 KB] and send it with the assistive technology items to your local Assistive Technology Coordinator.

Last reviewed: Has this been useful? Give us your feedback