School Bus Procurement

Information and updates relating to the procurement of new daily bus and technology bus services.

Level of compliance Main audience Other

Inform

  • Suppliers
  • School Boards
  • Principals & Tumuaki

School Bus Procurement

New daily bus and technology bus contracts begin from Term 1, 2022. These contracts service approximately 1,450 Daily Bus routes and 650 Technology routes. The contracts are for an initial term of six years with two three-year rights of renewal.

Transport providers from Term 1, 2022

List of suppliers for each school bus route from 2022 [XLSX, 107 KB]

How to search for individual schools

  • Click on the arrow in the ‘Schools on Route’ column heading. This will bring up a search field.
  • In the search field, type the School name and click on OK.
    This will bring up a list of school bus routes contracted by the Ministry* that service that school and the transport service provider (TSP) for each of the routes from 2022.

* This is not a complete list of bus services at each school as it excludes Direct Resourced bus services provided by schools, transport provided by Maori Medium Schools, and Urban Public Transport services provided by Regional Authorities.

Two tender procurement approach 

The procurement for Ministry provided bus services was conducted through an innovative two tender approach between July 2020 and May 2021. This novel approach was taken to ensure opportunities for smaller, regional suppliers and enable fair access to government contracts for suppliers of all sizes while delivering the benefits of market competition.

Tender 1 made approximately 10% of individual routes available for award and allowed smaller regional suppliers to compete for routes appropriate to their capacity while supporting their local communities. Tender 2 was designed for larger transport providers and offered all remaining routes in groups.

Request for Proposal and evaluation process

The Request for Proposal (RFP) for Tender 1 was published on GETS on 9 July 2020 and submissions closed on 28 August 2020. The RFP for Tender 2 was released on 7 December 2020 and submissions closed on 29 January 2021.

The evaluation criteria and process are described in detail in the RFP for each tender. You can access both documents here:

Tenders were awarded on the basis of public value, which considers quality, price and broader outcomes, rather than cost alone. Broader outcomes take into account economic, cultural, environmental and social benefits that can be achieved through the procurement.

Contract award

Tender 1 contracts were awarded in December 2020 and Tender 2 contracts were awarded in May 2021.

Information on successful suppliers is available on GETS:

Probity and assurance

The procurement process was overseen by an independent Probity Auditor and reviewed, audited and assured by independent legal, procurement and transport experts. You can read the final reports prepared by the Probity Auditor here:

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