Apply to extend a student’s time in the School High Health Needs Fund (Review)

Recipients of the School High Health Needs fund are reviewed by the Ministry to ensure that they continue to require the support. This page informs schools about the review process and how an extension to SHHNF access can be applied for.

Level of compliance Main audience Other


  • Educators, Teachers and Kaiako
  • Learning Support Coordinators and SENCOs
  • Learning Support Specialist Staff
  • Specialist Health Workers
  • Boards
  • Principals and Tumuaki
  • Non-Government Agencies
  • Disability Sector
  • Parents, Caregivers and Whānau

Some students who are benefiting from the School High Health Needs Fund may require an extension of their funding. Schools must follow the process outlined on this page, if they choose to apply for an extension of their funding.

About the review process

When a student is confirmed into the School High Health Needs Fund (SHHNF), one of the roles of the school and local office of the Ministry of Education is develop plans and strategies to help the student develop skills in self-managing their own health needs, if appropriate.

Each student in the fund is reviewed regularly by Ministry of Education verifiers.

If your student is being reviewed, you'll receive a reminder letter from the Manager, Assurance and Eligibility towards the end of the term prior to the review. If you don't provide the review information, the student’s funding will lapse and a new application for the SHHNF will need to be completed.

Educators must complete the review application form with help from the parents and caregivers and the local office of the Ministry of Education to get all the necessary information on the student’s current health condition and needs.

Information required for the review application process

Parents and caregivers must obtain up to date medical information from the student’s specialist. This can be in a letter dated within the last six months or on part D of the application form.

The SHHNF Review Application form and daily records for the last term* assist the verifiers to determine whether the student continues to meet the SHHNF criteria.

If the school has a current Care Plan it should also be submitted to support the review.

Health Care Plans such as those for students with Type 1 diabetes, food allergies and asthma provide important information. However, for the purpose of a review it's also necessary to include details and records about the specific tasks undertaken at school by the support person.

*Showing the frequency and nature of the health concern while at school is really important. For example, daily toileting records, blood glucose levels and so on. It helps the verifiers gain a comprehensive picture of the nature and frequency of the health condition. The records should include any times the support person had to intervene:

  • to stop an incident from happening, or
  • after an incident.

Before applying, remember to check the eligibility criteria and read examples of students meeting the eligibility criteria for the fund.

Eligibility criteria for the SHHNF

Examples of students meeting the eligibility criteria for the SHHNF

How to apply to extend a student’s time in the SHHNF

  1. Download the following Review Application Form.
  2. Complete Parts A and B electronically.
  3. Enter the educator and parent or caregiver details in Part C.
  4. Fill in the student details section in Part D.
  5. Print Part C and Part D. 
  6. Arrange for the student's medical specialist to fill in Part D and return it to you.
  7. Sign Part C after reading all the information in the application. 
  8. Arrange for the parent or caregiver to read or understand and then sign the completed form.

School High Health Needs Fund Review Application form [DOCX, 64 KB]

Tahua Kura Matea Hauora Nui (SHHNF) Puka Tono Arotake [DOCX, 62 KB]

Once you've completed the form (parts A, B, C and D), scan and email it to:

Receipt of the application will be acknowledged by email within two working days.

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