10 Year Property Plan
An overview of the development and process of creating your 10YPP.
|Level of compliance||Main audience||Other|
Schools are required to develop 10 Year Property Plans (10YPPs) to ensure that their school is well maintained and the physical environment supports teaching and learning, within the budgets provided by the Ministry. The 10YPP sets out the property work to be completed over a 10 year timeframe.
- Engagement of a 10YPP consultant
- Preparing a 10YPP
- Work priorities
- Updating a 10YPP
- Further information
The aim of the 10YPP is to:
- health and safety work that ensures the health and safety of building and site occupants
- essential infrastructure work that ensures the integrity and structure of the site and buildings
- plan for
- maintenance work
- modernising learning spaces
- request additional capital funding, if needed
- identify potential changes in roll numbers.
Your Property Occupancy Document (POD) requires you to submit a new 10YPP to the Ministry for approval every 5 years, prior to receipt of your 5 Year Agreement (5YA) funding.
A 10YPP ensures that school buildings are maintained and meet the learning and teaching needs of the school.
School planning overview
The diagram shows how a 10YPP fits into the overall process of school planning, funding and project management.
A board of trustees uses their school charter, Condition Assessment data, School Evaluation of the Physical Environment (SEPE) data and other inputs to inform the 10YPP. The Ministry of Education also sets rules on how boards should manage their school property, and provides funding. Once the Ministry approves the 10YPP, the board and the Ministry then undertake the projects in accordance with the property management requirements. The Ministry monitors the school roll for any changes.
Engagement of a 10YPP consultant
Prior to the start of the 10YPP process, the Ministry will appoint an external 10YPP consultant from the 10YPP consultant panel to create the 10YPP.
Engagement of a 10YPP consultant
Preparing a 10YPP
The 10YPP consultant is responsible for completing the school condition assessment and writing the 10YPP.
You are responsible for setting the direction of the plan based on your property strategy (as described in your School Charter) and the needs of your school’s teaching practice and community. You are also responsible for providing up-to-date information on your site, buildings, and services such as heating, plumbing and electrical and any other information required for the 10YPP.
The Ministry is responsible for engaging a 10YPP consultant, funding the cost of the plan (consultant's fees and the 5 high-level specialist reports), setting policies and priorities and sourcing additional funding if required. The Ministry will also manage the consultant’s contract and provide 10YPP training and resources for all consultants.
The 10YPP is prepared in 5 steps:
Step 1: 10YPP start-up and desktop condition assessment
Step 2: Detailed physical condition assessment and specialist reports
Step 3: 10YPP planning meeting
This diagram shows what you must do, as a board of trustees, to help prepare the 10YPP. It also shows the role of the 10YPP consultant and that of the Ministry.
When preparing a 10YPP you must consider work priorities. The focus must be on maintaining and upgrading essential services and existing property within 5YA funding. Generally, 5YA funding is not available to build new buildings or additions.
Priority is based on the work required and not on the type of building. If a project is needed to maintain the integrity of services, then the project is defined as Priority 2. For instance, if a building contains machinery that is critical to delivering a particular service to the school, such as heat or hot water, and the project is required to ensure that service will continue to be delivered, then it fits in the P2 category.
The table explains these work priorities.
|1.||Health and safety||
Projects to fix urgent health and safety issues that would close the school, or part of the school, if not addressed. This work:
Don’t include any Priority 1 work in the 10YPP. If the Condition Assessment identifies any major health and safety issues, they must be resolved immediately using existing Property Maintenance Grant or 5YA funding. If the school does not have enough of this funding, they may be able to get additional funding this can be sought through the regional office.
Property Maintenance Grant funding
Projects to maintain the integrity of building structures and services. It does not include day-to-day preventative maintenance , such as gutter clearing.
This work is often identified during the Condition Assessment. Examples are leaky buildings, earthquake strengthening, boiler replacements and roofing replacement.
|3.||Fit for Purpose Learning Environments||
Projects to upgrade and enhance learning environments. Work is identified when completing the School Evaluation of Physical Environment (SEPE) tool. Examples are upgrades of classrooms to Design Quality Learning Spaces (DQLS) requirements and classroom reconfiguration.
These projects are not essential and can only be carried out after all priority 1, 2 and 3 projects have been completed.
Examples are administration remodels, paving, carparks, and landscaping.
Updating a 10YPP
You may need to update both the Condition Assessment and 10YPP as things change at the school.
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