Overview of the 10 Year Property Plan
The 10 Year Property Plan (10YPP) sets out the property work the school plans to complete over a 10-year timeframe.
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- What a 10YPP is for
- How to prepare a 10YPP
- How to prioritise work in the 10YPP
- Making changes to the 10YPP
What a 10YPP is for
The 10YPP is how boards of state schools or kura identify and plan property works.
The 10YPP:
- prioritises and schedules property projects to complete in the 10-year planning period
- plans for maintenance work and modernising learning spaces
- provides budgets for proposed works
- identifies potential changes in roll numbers.
The property occupancy document (POD) requires schools to do a new 10YPP every 5 years. A school can access its 5 Year Agreement (5YA) funding after we approve its 10YPP.
How to prepare a 10YPP
We appoint an external 10YPP consultant to work with your school, and us, to manage the development of the 10YPP. We pay the standard costs of preparing the 10YPP.
School boards must take part in preparing the 10YPP. They are responsible for setting the direction of their 10YPP based on the needs of their school. To help schools define these needs, they complete a school evaluation of physical environment (SEPE).
Boards also provide information to the consultant to help them create the 10YPP. This could include information about:
- the school site and buildings
- services such as heating, plumbing and electrical.
The consultant will assess the condition of the school and arrange for specialists to inspect key structures and systems. The consultant schedules a planning meeting with the school and us to discuss the information they have gathered. The consultant then creates the 10YPP.
The consultant presents the draft 10YPP to the school board. After the board agrees to the 10YPP, the consultant submits it to us for approval.
10 Year Property Plan steps for schools (internal link)
How to prioritise work in the 10YPP
You must follow the priorities we set for capital funding when deciding what work to include in the 10YPP.
If you identify urgent health and safety issues during the 10YPP process, you must address them immediately rather than include them in the 10YPP. These are issues that have the potential to harm people or close the school. They are considered priority 1 projects.
Work that doesn't need to be addressed immediately is prioritised in the 10YPP as follows:
- Priority 2: essential infrastructure. These are projects to maintain the integrity of building structures and services. This work is often identified during the condition assessment. Examples are heating replacements and roofing replacement. It does not include day-to-day preventative maintenance, such as gutter clearing.
- Priority 3: fit for purpose learning environments. These are projects to upgrade and enhance learning environments. This work may be identified when completing the SEPE. Examples are upgrades of classrooms to design quality learning spaces requirements and classroom reconfiguration.
- Priority 4: discretionary projects. These projects are not essential and can only be carried out after all priority 1, 2 and 3 projects have been completed. Examples are remodelling an administration building, paving, carparks, and landscaping.
Making changes to the 10YPP
You may need to make a change to your 10YPP if:
- funding has changed, such as an increase in your 5YA budget
- the budget needs to be adjusted due to an urgent project
- significant over or under spending means you may not complete some projects, or it is possible to add new ones
- your school has a disastrous event, like a flood, that affects the planned projects.
To change an approved 10YPP, talk to your property advisor.
More information
10 Year Property Plan steps for schools
Integrated schools property planning
Property Maintenance Grant for state school maintenance work
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