Librarians and Library Assistants', and Science Technicians' Pay Equity regrade funding
Learn about pay equity regrade funding for the Librarians and Library Assistants', and Science Technicians' Pay Equity Claim Settlements.
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The Librarians and Library Assistants’, and Science Technicians Pay Equity Claims were settled on 6 March 2023 and are effective from 23 November 2022.
With the automatic point-to-point translation of these pay equity settlements, the majority of librarians and library assistants and science technician roles will be translated to the correct grade under the work matrix. However, on occasion the translation to the new grading structure will not align with the skills, responsibilities and demands of covered employees as recognized in the new work matrices.
To determine if an employee’s role is eligible to be regraded, you will need to:
- review the work the employee was doing prior to 23 November 2022;
- discuss the outcomes of this review with the affected staff member; and
- agree with the staff member what the new grade and step should be.
If it is agreed that they should be translated to a higher grade than the automatic point-to-point translation, you can apply for pay equity regrade funding to cover this cost.
For further information relating to the pay equity regrading process please refer to Pay Equity Regrading Guide(external link).
- Pay equity regrade funding payments to schools
- Pay equity regrade funding calculation
- Examples of how pay equity regrade funding will be calculated
- More information(external link)
Pay equity regrade funding payments to schools and kura
Pay equity regrade funding is not provided as an automatic entitlement and all applications will be assessed by the Pay Equity Regrade Review Group. Funding will be provided to approved and partially approved applications on an ongoing basis. Applications may be partially approved, e.g. where an application was to regrade an individual from Grade B to Grade D and the regrade was only approved to Grade C.
All approved and partially approved pay equity regrade applications will receive funding no later than 1 July 2024. In some cases, there will be no additional regrade funding because the rate difference will be included in settlement funding (see Case Study 3). Regrade funding for hours worked in 2022 and 2023 will be included in the quarterly operational grant instalment on 1 July 2024. Ongoing funding for approved and partially approved applications will be paid annually on 1 July from 2024 as part of your operational grant instalment for the confirmed hours the employee worked in the previous year.
Pay equity regrade funding calculation
The amount a school/kura will receive to cover the costs of regrading is calculated as follows:
The calculation is based on the total confirmed hours worked in a given year i.e., payments are not made on estimated hours.
Examples of how pay equity regrade funding will be calculated
The following case studies are intended to describe common scenarios that will apply to approved and partially approved pay equity regrade applications. Please note, the Support Staff in Schools’ pay rates are used in these case studies.
Case studies
Case Study 1
Sam | Grade B, Step 1 >> Regrade to Grade C, Step 1.
Prior to the Librarians and Library Assistants’ Pay Equity Claim Settlement, Sam was on Grade B, Step 1 at $22.75 per hour. Following the pay equity claim settlement, his grade was automatically translated to Grade B, Step 1 at $28.08 per hour. Sam has also been approved for regrade funding to Grade C, Step 1 at $36.11 per hour, which was effective from 23 November 2022.
The Ministry will provide additional funding for the difference between Sam’s current pay rate of $22.75 and his approved regrade rate of $36.11. This funding will be made up of two components: regrade funding and settlement funding.
Regrade funding will be calculated for Sam as follows:
Settlement funding will be calculated for Sam as follows:
Case Study 2
Eva | Grade C, Step 3 at $23.69 >> Regrade to Grade C, Step 1.
Prior to the Librarians and Library Assistants’ Pay Equity Claim Settlement, Eva was on Grade C, Step 3 at $23.69 per hour (excl. SALLO). Following the pay equity claim settlement, her grade will be automatically translated to Grade B, Step 3 at $29.84 per hour. Eva has also been approved for regrade funding to Grade C, Step 1 at $36.11 per hour, which was effective from 23 November 2022.
The Ministry will provide additional funding for the difference between Eva’s current pay rate of $23.69 and her approved regrade rate of $36.11. This funding will be made up of two components; regrade funding and settlement funding.
Regrade funding will be calculated for Eva as follows:
Settlement funding will be calculated for Eva as follows:
Case Study 3
Tom | Grade C, Step 7 >> Regrade to Grade 3, Step 1.
Prior to the Science Technicians’ Pay Equity Claim Settlement, Tom was on Grade C, Step 7 at $27.17 per hour. Following the pay equity claim settlement, his grade will be automatically translated to Grade 2, Step 8 at $35.35 per hour. Tom has also been approved for regrade funding to Grade 3, Step 1 at $37.11 per hour, which was effective from 23 November 2022.
The Ministry will provide additional funding for the difference between Tom's current pay rate of $27.17 and his approved regrade rate of $37.11 This funding will be made up of two components: regrade funding and settlement funding.
As there is no rate difference between Grade C Step 7 and Grade D Step 7, in this case settlement funding will be calculated as shown below:
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