Administration support staff and Kaiārahi i te reo pay equity settlement funding

Learn about how the Administration support staff and Kaiārahi i te reo pay equity settlements will be funded.

Level of compliance Main audience Other


  • Principals and tumuaki
  • School administration support staff
  • Kaiārahi i te reo
  • School boards

The Administration support staff and Kaiārahi i te reo pay equity claims were settled on 4 July 2022, and are effective from 20 August 2021.

Covered employees in state and state-integrated schools and kura, including those who may have finished their job on or after 20 August 2021 and started another position at another school, or left the workforce entirely, are included in the settlements.

The Ministry provides the additional pay equity funding required by translating covered employees from the old pay scale to the new pay equity pay scale. This is a point-to-point translation following the translation rules of the settlements. Point-to-point means that covered employees will be transferred from their point on the previous Position Elements Table to the equivalent point on the new pay equity Work Matrix. 

Ongoing funding will be provided to schools and kura to cover the increased cost of both settlements. This funding will be paid as part of your operational grant instalments, with the first instalment scheduled for 1 October 2022. Schools and kura are required to use the additional settlement funding to apply the pay equity outcomes and new pay rates.

1 October 2022 settlement funding instalment

We have used 2021 payroll data to estimate how much additional funding schools and kura will require, to cover both the Administration support staff and Kaiārahi i te reo pay equity settlements. This estimate covers the cost of the point-to-point translation from the pay scale in the previous collective agreement to the new pay equity pay scale. 


Pay equity settlement funding


The initial settlement funding instalment, on 1 October 2022, will include estimated funding for covered employees, including back pay (for period 20 August 2021 to 30 September 2022), and an estimate of the hours they will work during the remainder of 2022.

Schools and kura will receive a funding letter, via the School Data Portal, prior to receiving their first settlement funding instalment on 1 October 2022. This letter will provide a breakdown of how the funding instalment has been calculated. This payment will appear on your operational grant notice under the Manual Payments heading.

We are aware that these estimates may not accurately represent covered employees in your school, or the hours they will work in the coming months. However, by using previous years’ data to estimate costs, it means we can provide you with funding towards the cost of the settlements in line with your regular funding instalments.

As school payroll information is confidential and the data that we receive from payroll is anonymised, we will not be able to provide a breakdown for each of your staff members. Only the role information (position, grade, step, and rate) and hours worked are provided to us to calculate the estimated cost impact.

Settlement funding instalment timeline

1 October 2022  1 January 2023 1 April 2023 1 July 2023
2021 and 2022 estimated settlement funding instalment Q1 2023 estimated settlement funding instalment Q2 2023 estimated settlement funding instalment

Q3 2023 estimated settlement funding instalment

2021 and 2022 final wash-up


Non-EPL schools/kura

If you do not pay your covered employees through the central Education Payroll system, we will use information already collected from you about any covered employees you employed in 2021 to estimate the additional pay equity funding.

Settlement funding calculations for new schools/kura

For schools/kura that opened during 2022, we will estimate your covered employees’ pay equity funding based on an existing school or kura of a similar type, including location, number of learning support students and size. This estimate will be adjusted during the wash-up process.

Wage and salary funding sources

We know that schools and kura receive funding from different sources to employ their covered employees.

We will provide pay equity funding for all covered employees regardless of the funding source. The settlements have no direct impact on these sources of funding. If you have questions about funding that you receive from another agency, please contact them directly.


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