Property data and asset management systems
Access your school’s property data via the Property Portal, Helios Portal and 10 Year Property Planner.
| Level of compliance | Main audience | Other |
|---|---|---|
|
Required
|
|
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Administrators, 10YPP consultants and schools need to request a logon and complete training in order to access and enter data into the property portal systems.
- Property Portal
- Helios Portal and 10 Year Property Planner access
- Training
- For boards, principals and executive officers
- MPlan access
- Support
Property Portal
Property Portal(external link) contains the following applications, information and data listed below.
| Application / Data / Information | Details |
|---|---|
| Property Maintenance Grant (PMG) | Schools can view the details of their annual PMG. |
| School Property Guide (SPG) | Schools can work out whether they have space they’re entitled to. |
| 10 Year Property Planner (10YPP) | 10 Year Property Plan (10YPP) consultants and 10YPP administrators to develop (with schools) a work plan of maintenance and improvements for the next 5 and 10 year periods. |
| Notional Lease | Access the latest Notional lease information for schools. |
| Helios Portal | Schools, project managers, property project administrators and 10YPP consultants can access detailed school property data including CAD plans, programme and project data, and reporting. |
| Argest | For schools to submit staff inspection confirmations and water testing results. |
| Project Management | Requirements for all school property projects. |
| System Notifications | Details of recent Ministry system issues and outages. |
For reports and data that aren’t available on the Property Portal contact your Local Ministry office
Helios Portal and 10 Year Property Planner access
| Steps for new users to gain access | ||
|---|---|---|
| Step 1 | Request an Education Sector Logon |
Contact your regional Ministry office for a user ID to access Education Sector applications. |
| Step 2 | Complete the access request form | Download and complete the Helios Portal and 10YPP Access Request Form [PDF, 312 KB] and take it in person to your regional property office with evidence of your identity. |
| Step 3 | Complete the compulsory training | Training Services will send an email invitation to attend compulsory online training. |
| Step 4 | Receive logon details | Two to 6 business days after finishing your training, you'll receive information on how to access the system. From this point, you can access the applications from the Property Portal. |
| Step 5 | 10 Year Property Planner access | Only 10YPP consultants, and 10YPP administrators will be set up with 10 Year Property Planner access.
Once your login is received, log into the 10 Year Property Planner. This will create your 10YPP account, and then your requested schools will be added. |
| Access to new schools for existing users | ||
|---|---|---|
| Step 1 | Complete the Additional Schools Request Form | Complete the Additional School Request Form [PDF, 627 KB] and send it to your property advisor. |
| Step 2 | New schools will be added to your user profile | After 2 to 6 business days the schools will be available via the Helios Portal and 10 Year Property Planner. |
Helios Portal and 10YPP Training
Training is delivered via self-paced online training modules that take 10–25 minutes to complete.
There are two training modules, one each for Helios Portal (25 mins) and 10 Year Property Planner (10 mins).
10YPP consultants will need to complete both modules, which are located on the Ministry's Learning Management System – Training Services website(external link).
| User group | Training | Permissions |
|---|---|---|
| Schools | Recommended | View data directly in the systems within the Helios Portal. |
| Project managers and administrators | Mandatory | Enter data directly in the Helios Portal. |
| 10YPP consultants and administrators | Mandatory | Enter data directly in the 10 Year Property Planner. |
For principals, board chairs and executive officers
The Ministry provides an online access point via your Education Sector Logon (ESL) to property information for your school.
- Your ESL delegated authority will request access to the Helios Portal on your behalf.
- Visit the Education Services website(external link) for more information about access levels and the application process.
MPlan access
MPlan is a web based tool, provided by WebFM, for schools and 10YPP consultants to use for capturing school Condition Assessment data.
Access can be granted by your property advisor at any time. Email: Property.Help@education.govt.nz
10YPP consultants:
- responsible for entering Condition Assessment data into MPlan as part of the 10YPP process.
- read more at 10YPP for consultants
Schools:
- Principals can also have a login to access data on their school.
- read more at 10YPP for schools
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