Specialist residential school non-teaching staff

If you work at a specialist residential school but you're not a teacher, you’ll be employed in a professional, administrative or residential role. Find out about your pay, allowances, leave and other employment conditions and entitlements.

Level of compliance Main audience Other


  • Specialist Residential School Non-Teaching Staff
  • Boards

Specialist residential schools

This page supports boards and specialist residential school non-teaching staff to understand the rights and responsibilities that are associated with their roles, as stated in a non-teaching staff member’s employment agreement.

The specialist residential schools in New Zealand are:

  • Hallswell Residential College
  • Westbridge Residential School
  • Ko Taku Reo
  • Salisbury School.

Employment agreements

Special residential school staff are covered by:

  • the Specialist Residential Schools’ Collective Agreement (SRSCA), or
  • an individual employment agreement, with similar terms and conditions to the SRSCA.

The rights and responsibilities specified in an employment agreement must be adhered to.

Who is covered by the SRSCA

You are covered by the collective agreement if:

  • your work is covered by this agreement, and
  • you are a member of the New Zealand Public Service Association (PSA).

Specialist Residential Schools’ Collective Agreement 2022-2025 

Who is covered by the individual employment agreement

You need to sign an individual employment agreement (IEA) if:

  • your work is covered by the collective agreement, but
  • you are not a member of the PSA.

The Ministry of Education develops and publishes the IEA. The terms and conditions of your work are similar to the collective agreement.

Your pay

For information about your pay, refer to part 4 of the collective agreement.

Part 4: Remuneration 

All non-teaching jobs at specialist residential schools are classified as either:

  • administration
  • technical
  • special services
  • general services, or
  • residential.

Each classification is also split into grades. Your role’s classification and grade will depend on:

  • the complexity of your job
  • your qualifications and experience, and
  • whether you have supervision or management responsibilities.

The following clauses of the collective agreement sets out the salary scales for the different classifications and grades:

Clause 4B.3: For Librarian and Library Assistants

Clause 4A.3: For Administration Support Staff

Clauses 4.1 and 4.2: For all other roles covered by the Specialist Residential Schools’ Collective Agreement 

If you work part-time, your pay is a percentage of the full-time pay for your role, calculated by the number of hours you work each week.

Pay increases

Each pay grade has steps within it and you can move up those steps based on your performance review each year, as set out in the clauses below:

Clause 4B.5: For Librarian and Library Assistants

Clause 4A.5: For Administration Support Staff

Clause 4.7: For all other roles except those in the Specialist/Executive Management Group


Allowances are set out in part 6 of the collective agreement.

Part 6: Allowances and Reimbursement of Expenses

These include allowances for:

  • transport (if you have to use your own car for school business – $0.59 per kilometre)
  • being on call ($30 a day)
  • going on a school camp or similar activity ($20 a day).

You can also get a higher duties and special duties allowance if you do a higher graded job for 5 days or more.


Leave entitlements are set out in part 5 of the collective agreement.

Part 5: Holiday and Leave Provisions

Annual leave

If you are a standard employee, you get 5 weeks' annual leave each year plus 1 recreation day, which is on top of the normal public holidays. After 6 years' service, you get 6 weeks' annual leave plus 1 recreation day.

You can carry forward up to 5 days of your annual leave to the next year, but not your recreation day. You can use up to half of your next year’s allocation in advance.

If you are a rostered employee with hours of work set by clause 3.1.2(b) of the collective agreement, you do not have annual leave as you get paid time off when your school is closed, as set out in clause 5.6 of the collective agreement.

Clause 5.6: Annual Leave for Rostered Employees

Sick leave

Your sick leave allocation is 10 days each year. You can use this to care for a sick family member (this is called 'sickness at home' leave). You may be able to use some of your next year’s sick leave in advance if you need to. These entitlements are set out in clauses 5.9 and 5.10 of the collective agreement.

Clause 5.9: Sick Leave

Clause 5.10: Sickness at Home

Disregarded sick leave

You are eligible to apply for disregarded sick leave, which means your sick leave can be credited back to you in specific circumstances following your return to work.

This entitlement is set out in clause 5.17 of the collective agreement.

Clause 5.17: Disregarded Sick Leave

Other leave

You are entitled to bereavement/tangihanga leave, as set out in clause 5.12 of the collective agreement.

Clause 5.12: Bereavement /Tangihanga Leave

You may be able to get special leave, with or without pay as set out in clause 5.8. You can apply for special leave for things like:

  • working for the NZPSA
  • study
  • attending conferences and conventions, or
  • to accompany your partner on an overseas posting. 

Clause 5.8: Special Leave With or Without Pay

Parental leave

Parental leave is granted by the Parental Leave and Employment Protection Act 1987.

It applies to a birth mother, their partner/spouse and people who adopt a child aged under 6.

Parental Leave and Employment Protection Act 1987 – NZ Legislation(external link)

Parental leave covers 4 types of leave.

  • Primary carer leave: Mothers and employees who are going to have the primary responsibility for a child (under 6 years) can get up to 26 weeks off work from around the time of birth or from the time you become the primary carer for the child in the case of adoption, home for life or whāngai.
  • Partner/paternity leave: If your partner has had a baby or you have adopted a child together, you can take up to 2 weeks off.
  • Extended leave: You may be able to extend your parental leave for an extra 52 weeks.
  • Special leave: Pregnant woman can have up to 10 days’ pregnancy-related leave.

You need to apply to your employer before taking parental leave. The usual notice required is 3 months but this can be reduced in some circumstances, such as if an adoption is arranged in a short time.

The Employment New Zealand website explains how to apply for parental leave.

Parental leave – Employment New Zealand(external link)

Parental leave payment

If you qualify for the parental leave payment, it is paid through Inland Revenue. You need to apply for this payment and your school must confirm that you are entitled to parental leave. 

If you work part time, information on the Employment New Zealand website can also help you work out your parental leave payment.

Parental leave payment – Employment New Zealand(external link)

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