Legal responsibilities and national guidelines for schools on attendance
Schools, along with parents and guardians, are legally responsible for making sure students attend school.
Your school is responsible for the first response to any absences.
Your school must:
- have an attendance management policy
- communicate your attendance rules to students and their families
- follow up on absences
- record and monitor attendance and absence data
- work to improve attendance.
Attendance management policies can be tailored to the needs of your school and community.
Attendance rules include:
- being on time for school and class, and
- information on how unexplained absences will be followed up.
Improving attendance might include working with families to help students return to school.
Schools (boards, principals, and individual teachers), along with parents and guardians, are responsible for making sure students attend school regularly.
Under sections 36(external link), 48(external link), 49(external link) and 242(external link) of the Education and Training Act 2020, every school board must take all reasonable steps to make sure students attend school when it's open.
Although there are some practical requirements, including maintaining a daily attendance register, it's up to your school to identify the scope of ‘all reasonable steps' in your attendance policies. Your board must provide support when attendance issues arise.
Staggered transition to school
Children aged 4 and 5 who would benefit from a staggered transition to school need to have a transition plan that is agreed on between the:
- child’s parents
- school principal and
- Ministry of Education.
If a child has started school (any time before the age of 6), and if issues emerge that full time attendance is difficult then a transition plan may be put in place. The child will then be required to attend school in accordance with that plan.
Your school should use the ‘J’ (justified absence) attendance code in your Electronic Attendance Register to record absences that align with the transition plan.
The following templates may help you to create and agree a transition plan. Note that there's no requirement to use this template, and a simple email trail showing the parents, your principal and Ministry of Education have agreed to the plan is sufficient to meet the legislative requirements.
Otherwise you can contact your local Ministry service manager for assistance to develop a transition plan.
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