Guide to using ENROL
ENROL is a register of student enrolments. It lets schools update enrolments as students enrol, change schools or leave the school system.
All schools must use it.
Withdrawing students
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Withdrawing an individual student
Withdraw an individual student when:
- the student is no longer attending your school
- the student has been absent for 20 school days without advising the principal
- the student is enrolling at another school and ENROL sends you a request to enter their 'Last Day of Attendance'.
To withdraw a student:
- Click 'Find a Student' on the toolbar.
- Enter the student details and click 'Find a Student'.
- Select the student from the list.
- Click 'Withdraw Student'.
- Enter their 'Last Day of Attendance'.
- Select their 'Leaving Year Level'.
- Select the 'Intended Region', 'Leaving Reason' and 'Intended School'.
- Tick any 'Teaching & Learning Notes'.
- Click 'Next'.
- Check the student details and click 'Save'.
If you're concerned about a student's ongoing attendance and feel they may not enrol at another school, you can start the non-enrolment process.
To do this follow the process under 'Withdrawing an individual student' above. When you click 'Withdraw Student', tick the box 'Send Non-Enrolment Notification Now'. When you click 'Save', the Non-Enrolment Notification (NEN) form will appear. Fill in the form and click 'Submit'.
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Correcting enrolment information when a student is withdrawn
You can correct enrolment information after you've withdrawn a student but only if the student hasn't enrolled at another school.
- Click 'Find a Student' on the toolbar.
- Set the School option to 'Not at my school'.
- Enter the student's details.
- Select the student from the list.
- Click 'Edit Enrolment'.
- Complete the details on the 'Edit Enrolment' screen.
- Click 'Next'.
- Confirm the details on the 'Student Details' page and click 'Save'.
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When a student doesn’t enrol at another school
If a student you've withdrawn doesn't enrol at another school within 20 school days, ENROL will create a task, asking you to fill in a Non-Enrolment form (NEN). You must complete this task within 5 days.
To complete the task, click on the link to the task in ENROL, fill in the NEN and click 'Submit'.