For the definition of a ‘substitute day’ refer to the Glossary in this Handbook.

Glossary

Approval required#

Services must contact the Education Review Office (ERO) for approval to operate at times other than those for which they are licensed.

Email: l[email protected]

Examples#

A service might request a substitute session when their afternoon session conflicts with a community event (e.g. the A&P show).

A service might request a substitute day when there is a special event or hui taking place.

Funding#

Funding is only available for a substitute day or hours if approved by ERO. You must keep a copy of the regional office approval letter at the service, and this must be available on request to authorised persons.

Funding for a substitute day or hours is on the basis of attendance only.

Attendance must be recorded as casual because attendance on this day will differ from the child's permanent enrolment agreement.

Absences cannot be claimed for children who do not attend the substitute day or hours.

Recording substitute days#

Record the FCH for the substitute session on the day on which it would normally have taken place. See the following example in which an afternoon session which normally takes place on a Friday (180 FCH) is run on the Thursday afternoon as an approved substitute day. The 180 FCH is still recorded on the Friday as usual.