EC8: Change your service details

If you want to apply to change details about your service, you’ll need to fill out the EC8 application form.

Use the EC8 application form if you need to apply to:

  • Change any information specified on your licence, including a change to the identity of your service provider or contact person.
  • Change your service provider's details.
  • Change your service details.
  • Change your funding/emergency contact person's details.
  • Change your contact person's details.

Application forms

Application form EC8: change your centre-based service details [PDF, 365 KB]

Application form EC8: change your home-based service details [PDF, 304 KB]

Email or post your completed form (along with other required documents) to your local Ministry office. You may like to keep a copy for your personal records.

To access the EC8 form for kōhanga reo, contact your local Ministry office.

Local Ministry office

Selling a service

If you are selling your service, it is important that you do your due diligence on the prospective purchaser. It is also important that you contact your local Ministry office before you sell. This is so we can explain the steps and checks we must do before we can consider issuing a licence to the purchaser. 

Submitting an application does not guarantee we will issue a licence to the purchaser. They must demonstrate they meet regulatory requirements, including that they are fit and proper to operate a service. If they cannot do this, we cannot issue them a licence.

For us to determine if they are fit and proper, they will need to fill out and sign the statutory declaration in the application form in front of an authorised witness.

Statutory declarations and authorised witnesses – link)

We will carry out an on-site licensing assessment visit where we will look at all aspects of the service, to check compliance with the regulations. 

Funding will only be paid to a new service provider once we have issued them with a licence. 

If the application is refused, the current service provider must continue to comply with the regulations, otherwise, the licence will be reclassified as provisional, suspended or cancelled.

Once we’ve received your application

We’ll do our best to consider your application within 30 working days of receiving your complete application. We need all the information before we can start considering your application. 

If we need more information

If we require more information, we will contact you and explain what we need. You’ll need to provide this to us within 10 days.

Visit your premises

Some changes may require us to visit the service before approval. For example, if you’re wanting to increase the number of children you’re allowed, we’ll first need to check that the inside and outside areas of your premises are large enough.

We’ll call you to work out a time to visit when your key staff and service provider’s contact person can be there.

Successful applications

If your application is successful, we’ll let you know by email or phone. If your licence was changed, we’ll email or post you an amended licence.

If you run a centre-based service, you must display the amended licence at the service for parents and caregivers and visitors to see.

If you run a home-based service, you must make the licence available to parents and caregivers.

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