Student Management Systems For ELI (SMS)

Information and documents for SMSs interested in connecting to ELI.

SMS Integration

New SMS integration to the ELI system: January 2022 tranche

The Ministry is now accepting applications from new early childhood education SMS vendors to undergo an assessment for the January 2022 tranche. Applications must be received by 13 December 2021. The Ministry can only support one successful applicant for the January 2022 tranche.

Please note that after the January 2022 tranche, the Ministry will reassess the need to support any further ECE SMSs integrating to the ELI system.

Applications for the 2022 tranche will be assessed on a 'first in first served' basis and incomplete applications will not be accepted. All applicants will be advised of their order in the assessment queue.

Applicants that do not meet the criteria and/or requirements can re-submit their applications, but the re-submission will be placed in the queue according to the re-submission date.

The first successful applicant will be invited to work with the Ministry to complete the ELI integration process, which is expected to take 12-18 months. Prior to starting the ELI integration process, the Ministry will advise the successful applicant of timelines, sequence of events and expectations. Timelines are subject to change at the Ministry's discretion. The successful applicant will be required to sign an agreement that sets out the expectations and responsibilities between both parties.

If any successful applicant cannot complete the ELI integration process, the Ministry will assess the remaining queued applications and work with the next successful applicant to start the ELI integration process. 

The SMS must meet the following criteria at the time of application:

1. SMS Development Criteria 

  • The SMS must already be developed (as per ELI Integration Specification Information below) with all intended functionality including the NSI and ELI requirements such as:
    • child creation
    • child enrolment
    • child booking schedule
    • 20 Hours ECE
    • attendance marking
    • annual ECE Return data (e.g. staff details and qualifications)
    • RS7 Return (e.g. calculation for funding periods).
  • The remaining development left to do during the ELI integration process are the National Student Index (NSI) and ELI integration components (i.e. interface to NSI and creation of events and transmission of events to ELI).

2. SMS Operational Support

  • Please refer to the ELI/NSI SMS Vendor Integration & Operational Support Approach document at the bottom of this page.

Application Documents

Please send the following Application Documents as attachments to

Application Document Links

ELI Integration Specification Information

  • NSI GINS document – The technical specification for interfacing to the National Student Index (NSI).  This document includes the REST instructions for implementation (Section 5) and must be read in conjunction with the ECE NSI GINS Appendix. Please contact for a copy of this resource.
  • ELI NSI GINS Appendix v1.41 - The general and functional requirements of Search, Add and Update of the NSI for integration into your SMS. This must be read in conjunction with the NSI GINS document.
    ELI NSI GINS Appendix [PDF, 492 KB]
  • Info Hub Specification - The technical specification for interfacing to Info Hub.
    Info Hub Specification [PDF, 663 KB]
  • ELI Data Collection Specification v9.0 - (December 2021) – The technical specification contains both data information collection and validation requirements for ELI Events and ECE Returns.
    ELI Data Specification [PDF, 5.9 MB]
  • ELI Event v9.0Appendix A from the ELI Data Collection Specification. Mandatory XSD Validation schema must be used to validate the format of each message to be sent to the ELI system. Application of the validation will reduce the potential for transmission failure.
    ELI Event v9.0 [ZIP, 3 KB]
  • RS7 Return Specification - The technical specification for automating the four monthly RS7 Returns submitted by ECE services.
    RS7 Return Specification [PDF, 804 KB]

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