ECE Funding Handbook
Welcome to the ECE Funding Handbook. This handbook is issued under section 548(5) of the Education and Training Act 2020.
The funding paid to licensed services is paid subject to the terms and conditions set out under this handbook and must be complied with. The terms used in this handbook are based in the Education (Early Childhood Services) Regulations 2008.
This handbook is designed to be a 'one-stop-shop' of everything you need to know about early childhood funding, including:
- the ECE Funding Subsidy
- 20 Hours ECE funding
- equity funding
- the annual top-up for isolated services
This information does not apply to certificated playgroups
The information in the Funding Handbook does not apply to certificated playgroups.
These services should contact their Ministry regional office for further information.
Download the ECE Funding Handbook
If you would like to print a copy of this handbook, refer to the list of downloads in the contents section where you will find downloadable PDF versions of each chapter.
4-4 Record keeping requirements
20 Hours ECE record keeping requirements
Services must keep records of fees, donations and optional charges received from parents. Records must show the type of payment received – fee, donation or optional charge.
Enrolment Agreement Form
The sections marked with this symbol ♦, in the Ministry of Education’s sample Enrolment Agreement Form must be included in the service’s Enrolment Agreement Form. Wording cannot be changed, except to add relevant details for your service.
For more information on enrolment records see Chapter 6 of this Handbook.
Recording parent contributions
Services must keep the following records of fees, donations and optional charges received from parents:
- records of optional charge agreements must be part of the Enrolment Agreement Form
- records of fees and donations may be kept on Enrolment Agreement Form or invoices
- records should show the type of payment received – fee, donation or optional charge.
Home-based ECE services
When the parent directly pays the home-based educator, services must keep a record of all payments made for 20 Hours ECE that occur between any of the following parties: parent, educator and service provider.