You must write a report for the board that contains all information relevant to the suspension. Your report should be specific about:

• what happened
• when and where it happened
• why it constitutes grounds for suspension under the Act.

To help you do this, consider that:

• the language should be simple, factual and neutral
• it should contain all relevant information:
  • There can be no surprises for the board or student. Your report will be the basis for the board’s discussion at the suspension meeting.
  • If there are significant disagreements over the facts it should make clear which version you prefer and why.
  • It must state why you decided to suspend, giving reasons and citing the ground for suspension (that is, you consider that there has been gross misconduct, continual disobedience or behaviour risking serious harm).
    See: Grounds for stand down or suspension
  • The student and a parent should be able to understand it so they can comment and participate at the suspension meeting.
  • It may include background information about the student’s history, including discipline and pastoral support, taking care not to confuse this background with your reasons for suspension.
• It must be:
  • accurate
  • up to date
  • note the decision
  • be complete
  • be relevant
  • not be leading or misleading.