Procurements less than $10,000#

There are no requirements for how you engage a supplier. We do recommend you get a written quote.

Procurements between $10,000 and $99,999#

You should obtain multiple competitive quotes where possible.

Research the local market to understand how many qualified suppliers are available and may be interested in quoting for the work. Send a request for a quote to as many of them as possible.

Use the correct quote request template for your project.

Procurements more than $100,000#

You must run an open tender via the Government Electronic Tender Service (GETS).

If you need access to GETS, contact us.

Email: [email protected]

For information about advertising on GETS, use the guides below.

In exceptional circumstances, you may be able to request an exemption to use a different market approach.

Procurement exemptions

Use a single-stage or 2-stage open tender#

A single-stage open tender (also known as RFT) provides all the information for suppliers to submit a detailed response. This tender approach evaluates capability and capacity before pricing is assessed. It allows each response to be evaluated thoroughly and fairly.

A 2-stage open tender involves requesting registrations of interest from suppliers so you can make a shortlist. You then invite only shortlisted suppliers to prepare a full offer. This is appropriate for large procurements and when 10 or more suppliers are likely to bid for the contract.

The benefits of using a 2-stage process are that:

• schools have fewer full offers to evaluate
• suppliers do not need to prepare a full offer unless they have been shortlisted and have a reasonable chance of getting the contract.

Tender documents#

Consultancy/professional services

For a 2-stage process, first use:

For a single-stage process, or the second stage of a 2-stage process, use:

Construction works

For a 2-stage process, first use:

For a single-stage process, or the second stage of a 2-stage process, use:

Terms and conditions#

These are the standard terms and conditions for school-led procurement.