Circular 2022/09

Date 5 November 2022 | Circular 2022/09 | Category Governance

This circular is about Preparation of your annual attendance dues accounts.

The action needed is Ensure you meet the attendance dues annual reporting requirements for your school or kura.

It is intended for

Proprietors of all state-integrated schools.

All those preparing attendance dues accounts.

Auditors of attendance dues accounts.

For more information

Direct any inquiries about this circular to the National Office of the Ministry of Education, or Ministry of Education or the Association of Proprietors of Integrated Schools (contact details for both are at the end of this circular).

Purpose

This circular outlines the requirements for annual reporting to the Secretary for Education on attendance dues income and expenditure for the year ending 31 December . It replaces Circular 2021/02.

Requirements

Schedule 6 Section 33 of the Education and Training Act 2020(external link) requires that:

  • Each proprietor prepares accounts annually showing the total amount of attendance dues received and how the attendance dues have been spent,
  • the accounts must be prepared in the format specified by the Secretary for Education,
  • the accounts must be audited by a qualified auditor, and 
  • the audited accounts, together with the auditor’s report, must be submitted to the Secretary for Education by a specified date.
  • The reporting date has been determined to be the 30th April following the 31 December financial year end.

These requirements apply to attendance dues income and expenditure only, and not to the proprietor’s comprehensive financial statements.

The attendance dues accounts for the year ending 31 December must be prepared in a format consistent with the Proprietas Trust model financial statements (the model). The model can be found on the Ministry of Education’s website.(external link)

The model’s expenditure categories align with the five-year data worksheet that is used for a review of attendance dues. The data worksheet includes the categories of expenditure on which attendance dues can be lawfully spent.

There are no changes from the previous year’s requirements.

Important Dates

30 April Audited attendance dues accounts and the auditor’s report for the year ended 31 December 2021 must be submitted by 30 April 2022. Accounts should be submitted by e-mail to attendance.dues@education.govt.nz

Guidance

If you have questions about preparing your attendance dues accounts, or the requirements of this circular, please contact the Ministry of Education at attendance.dues@education.govt.nz.

Advice and support can also be provided by the Association of Proprietors of Integrated Schools at nzceooffice@nzceo.org.nz or (04) 496 1739.

Issued by

Natasha Barnett, 
Pou Whakahaere ā-Roopu | Group Manager Resourcing | Te Pai Aronui
Ministry of Education, National Office, Matauranga House, 33 Bowen Street,
P O Box 1666, Wellington, New Zealand, Phone 04-463 8000, Fax 04-463 8001

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