Procurement exemptions for school property projects

Find out when and how to apply for a procurement exemption.

On this page:

  • When you must apply
  • Example situations
  • Apply

When you must apply

An approved procurement exemption is required:

  • to use a lower threshold approach to market method. For example direct source instead of open tender for a procurement with a value of $100,0000
  • to increase the value of a procurement beyond the threshold for the approach to market method originally used. For example the value is increased (for example, due to finding structural problems) to over $100,000 (open tender threshold) and a closed tender approach was used
  • if there is a material change to the requirement or scope of a contract, beyond what was described in the approach to market.

Example situations

You may need an exemption because:

  • there is an emergency or urgent situation
  • there is only one supplier for technical/intellectual property reasons
  • there are additional requirements, however a change of supplier cannot be made for technical reasons or because it would result in significant inconvenience or significant duplication of cost.


  1. Complete the Procurement Exemption Request form [DOC, 112 KB]
  2. Get it signed by the procurement sponsor
  3. Send it to the school’s property advisor.

For procurement values under $100,000 the property advisor can approve the exemption. For bigger values, the property adviser must escalate the request.

For all procurements irrespective of an exemption, one or more quote or proposal must be evaluated. You cannot engage someone without considering a quote or proposal.

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