ECE Funding Handbook

Welcome to the Early Childhood Funding Handbook. This Funding Handbook is issued under section 311(5) of the Education Act 1989. The funding paid to licensed services is paid subject to the terms and conditions set out under this Handbook and must be complied with. The terms used in this Handbook are based in the Education (Early Childhood Services) Regulations 2008.

This Handbook is designed to be a ‘one-stop-shop’ for all you need to know about early childhood funding, including:

  • the Early Childhood Education (ECE) Funding Subsidy
  • 20 Hours Early Childhood Education (ECE)
  • Equity Funding
  • the Annual Top-Up for Isolated Services

Note: The information in the Funding Handbook does not apply to certificated playgroups. These services should contact their Ministry regional office for further information.

Licensing Criteria Cover

7-5 Emergency Closure

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  • Introduction
    • An emergency closure occurs when circumstances beyond the control of individual services cause temporary closures.

      Closures are normally for one or two days only.

  • Example: emergency
    • The following are examples of emergencies where funding will continue:

      • extreme weather conditions
      • interruptions to essential services
      • non-controllable health and safety issues
      • civil defence emergencies.
  • Example: non-emergency
    • The following examples are not emergencies:

      • lack of staff
      • person responsible is absent
      • funerals in the community1
      • A&P show.

      The Ministry will not fund closures caused by these circumstances.

  • Approval required
    • If your service is forced to close in an emergency:

      StepAction
      1 Contact your Ministry regional office at the first available opportunity.
      2 The Ministry regional office will approve/not approve funded emergency closure and confirm this to the service by letter. 
  • Record keeping requirements
    • The following table shows the record keeping requirements for services that have closed unexpectedly:

      If your service...Then ...
      was given Ministry regional office approval for an emergency closure as confirmed by letter.

      If you are sending a paper-based RS7 Return:

      1. Keep the approval letter for your records.
      2. Note the Emergency Closure on your RS7 Return using the code “EC” in the Staff Hour Count column on the day of closure and record the same enrolment pattern for the day/s of closure as for the previous month.

      If you are submitting an electronic RS7 Return:

      1. Keep the approval letter for your records.
      2. Record the Emergency Closure in your system, and record the same enrolment pattern for the day/s of closure as the previous month.
      was not given Ministry regional office approval for an emergency closure Record the days of closure as “Service Closed” on your RS7 Return.