The moderation process for teacher aide support

We're a fund holder for students who are verified for the Ongoing Resourcing Scheme (ORS), and School High Health Needs Fund (SHHNF), Behaviour services, Communication services and In-Class Support. We use an annual moderation process to decide funding for students for the following year. In-Class Support funding is a fixed amount. We have a finite pool of funding for teacher aide support.

When moderation happens

The teacher aide moderation process happens in Terms 3 and 4. This process decides funding for students on ORS for the following year.

School High Health Needs Fund reviews

We regularly review the support for students in the SHHNF. This is because a student's needs can change. We'll alter this support when a completed Individual Care Plan shows a change in the level of support that's needed.

What happens in moderation

In the moderation process all existing allocations of teacher aide funding and all new funding requests are carefully considered. This happens so that students with similar needs across the district and/or region have similar levels of resourcing based on the information that’s available.

A moderation team will decide the funding each student will receive in the coming year. A reference group of representatives of school staff and parents/whānau is consulted as well.

Schools and/or families/whānau may apply for a review of the resource allocation at any time during the school year.

Requesting an information/formal review of a student's teacher aide resource

Rating scale for teacher aide resource

The rating scale is a way of ensuring student need for support can be considered.

Schools need to complete a rating scale for teacher aide resource when:

  • a student is first verified
  • again by Year 3
  • again by Year 6
  • again by Year 8 
  • by Year 10 (optional)
  • High Needs verified students are receiving over 20 hours of support per week
  • there's an agreed request to review teacher aide hours 
  • there's a significant change in a verified student’s circumstances, for example, a change in verification level; a transfer between schools; moving from primary to intermediate, intermediate to secondary, or secondary to work experience.

You may also need to complete a rating scale for teacher aide resource by Year 10 (optional).

Completing a new rating scale

Talk to the student’s family/whānau and us if you want to complete a new rating scale for a student. You'll need to arrange a meeting in Term 3 to complete this task.

Using an existing rating scale

If you don't wish to complete a new rating scale, we'll automatically use the current rating scale in the moderation process. However, if moderation does identify a need to adjust a student’s hours you may need to provide us with some updated information.

Ministry staff will complete an interim rating scale if an Early Intervention Team knows that student. This will cover an initial teacher aide funding allocation for your student. We'll discuss this with you and the student’s family/whānau. After that, we'll meet with you and the student’s family to review the allocation.

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