Procurement exemptions for school property projects

Find out when and how to apply for a procurement exemption.

When you must apply

An approved procurement exemption is required:

  • to use a lower threshold approach to market method. For example, direct source instead of open tender for a procurement with a value of $100,0000.
  • to increase the value of a procurement beyond the threshold for the approach to market method originally used. For example, the value is increased (for example, due to finding structural problems) to over $100,000 (open tender threshold) and a closed tender approach was used.
  • if there's a material change to the requirement or scope of a contract, beyond what was described in the approach to market.

Example situations

You may need an exemption because:

  • there's an emergency or urgent situation
  • there's only 1 supplier for technical/intellectual property reasons
  • there are additional requirements, however a change of supplier can't be made for technical reasons or because it would result in significant inconvenience or significant duplication of cost.


  1. Complete the following Procurement Exemption Request form.
  2. Get the form signed by the procurement sponsor.
  3. Send the form to the school’s property advisor.

Procurement Exemption Request form [DOC, 112 KB]

For procurement values under $100,000 the property advisor can approve the exemption. For higher values the property advisor must escalate the request.

For all procurements irrespective of an exemption, 1 or more quotes or proposals must be evaluated. You can't engage someone without considering a quote or proposal.

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