Procurement exemptions for school property projects
Find out when and how to apply for a procurement exemption.
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Schools must follow the process detailed below when a procurement exemption may be required.
An approved procurement exemption is required:
- to use a lower threshold approach to market method. For example, direct source instead of open tender for a procurement with a value of $100,0000.
- to increase the value of a procurement beyond the threshold for the approach to market method originally used. For example, the value is increased (for example, due to finding structural problems) to over $100,000 (open tender threshold) and a closed tender approach was used.
- if there's a material change to the requirement or scope of a contract, beyond what was described in the approach to market.
You may need an exemption because:
- there's an emergency or urgent situation
- there's only 1 supplier for technical/intellectual property reasons
- there are additional requirements, however a change of supplier can't be made for technical reasons or because it would result in significant inconvenience or significant duplication of cost.
- Complete the following Procurement Exemption Request form [DOC, 112 KB].
- Get the form signed by the procurement sponsor.
- Send the form to the school’s property advisor.
For procurement values under $100,000 the property advisor can approve the exemption. For higher values the property advisor must escalate the request.
For all procurements irrespective of an exemption, 1 or more quotes or proposals must be evaluated. You can't engage someone without considering a quote or proposal.
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