Procurement exemptions for school property projects

Find out when and how to apply for a procurement exemption.

Level of complianceMain audienceOther


  • Project Managers
  • Property Managers
  • Principals and Tumuaki
  • Boards
  • Proprietors

Schools must follow the process detailed below when a procurement exemption may be required. 

When you must apply

An approved procurement exemption is required:

  • to use a lower threshold approach to market method. For example, direct source instead of open tender for a procurement with a value of $100,0000.
  • to increase the value of a procurement beyond the threshold for the approach to market method originally used. For example, the value is increased (for example, due to finding structural problems) to over $100,000 (open tender threshold) and a closed tender approach was used.
  • if there's a material change to the requirement or scope of a contract, beyond what was described in the approach to market.

Example situations

You may need an exemption because:

  • there's an emergency or urgent situation
  • there's only 1 supplier for technical/intellectual property reasons
  • there are additional requirements, however a change of supplier can't be made for technical reasons or because it would result in significant inconvenience or significant duplication of cost.


  1. Complete the following Procurement Exemption Request form [DOC, 112 KB].
  2. Get the form signed by the procurement sponsor.
  3. Send the form to the school’s property advisor.

For procurement values under $100,000 the property advisor can approve the exemption. For higher values the property advisor must escalate the request.

For all procurements irrespective of an exemption, 1 or more quotes or proposals must be evaluated. You can't engage someone without considering a quote or proposal.

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