Buying IT hardware

Learn about the All-of-Government (AoG) IT hardware contract, through which schools can purchase laptops, desktops, chromebooks, monitors, tablets and more.

Level of compliance Main audience Other

Recommended

  • Principals and Tumuaki
  • Staff responsible for buying on behalf of their school
  • Boards

AoG contracts are optional for schools to join.

Update to IT hardware contract in November 2021

The information on this page relates to the current version of the AoG IT hardware contract.

In November 2021, a new AoG IT hardware contract will launch. The information on this page will be updated to reflect the changes to the contract, closer to the November launch.

Benefits of joining this AoG contract

Joining an All of Government contract is likely to save a school both time and money, while also reducing risk.

Learn more about All of Government contracts.

The AoG IT hardware contract offers the following benefits to schools.

  • Schools can expect to save approximately 14% on average when purchasing IT hardware through the AoG contract, compared with the best pricing offered by suppliers outside of AoG.
  • Schools have ability to choose from a wide range of products and suppliers at any time.

How to join the AoG contract

The process for joining the IT hardware contract is similar to that for other AoG contracts.

Step Action

1

 

Before you begin

 

If your school hasn’t signed up to an AoG contract before, you will need to complete a non-disclosure agreement (NDA) available on the New Zealand Government Procurement (NZGP) website(external link).

 

Learn more about NDAs.

 

You can contact school.buying@education.govt.nz to find out if your school has already completed an NDA.

 

2

 

Read about the contract and the memorandum of understanding (MoU)

 

Log in to the New Zealand Government Procurement website to access more information on the contract. You will need to be using your school-linked RealMe account, as you will gain access to commercially sensitive information.

Learn more about linking a RealMe account to a school.

Read the MoU for the IT hardware contract in the ‘Contract documents’ section on the New Zealand Government Procurement webpage(external link). The MoU sets out the obligations of the schools participating in the contract.

 

Learn more about MoU.

 

3

 

Complete a Letter of Accession (LoA)

 

Request a Letter of Accession for the contract by emailing procurement@mbie.govt.nz.

 

Learn more about a LoA.

 

Completing the LoA confirms your school agrees to the terms set out in the Memorandum of Understanding (MoU).

 

Your completed LoA must then be emailed to procurement@mbie.govt.nz.

 

Once the LoA is processed, you will receive a confirmation email.

 

4

 

Select your device(s) and/or service(s)


See the Types of devices and services covered by the AoG contract.


When purchasing devices:

  • discover the needs of the devices’ most regular users, including aspects such as battery-life, durability and processing power
  • identify which devices meet users’ needs, which don’t and which exceed their needs
  • research which devices will be compatible with the software and systems used throughout the rest of the school
  • consider system-integration requirements.

 

5

 

Identify your potential supplier(s)

 

When you have confirmed which devices you want, identify which suppliers offer them.

 

The current AoG contract suppliers are:

  • Cyclone Computer Company Limited
  • Dell New Zealand Limited
  • HP NZ
  • Noel Leeming Group
  • Spark New Zealand Trading Limited
  • The Laptop Company Limited

 

6

 

Contact the supplier(s)

 

Request a quote from your shortlisted supplier(s).

 

Compare both price and non-price aspects, such as warranties, after-sale support and return policy before making a decision. In assessing price, you should consider the whole-of-life costs and not just the up-front purchase price.

 

The Supplier comparison guide, Supplier audit results and Supplier performance indicators, which are all found in the Contract resources section of the NZGP webpage, may be useful at this time.

 

Using the IT hardware contract | New Zealand Government Procurement and Property(external link)

 

7

 

Complete the purchase

 

Your selected supplier will be able to advise you on their ordering process.

 

You will need to issue a purchase order either online or through another agreed process.

 

You should discuss delivery requirements with the supplier at the time of purchase.

 

Key IT hardware considerations

Types of devices and services covered

When buying certain devices, schools participating in the AoG contract are required to purchase from the contract’s suppliers.

When buying other devices and services, schools participating in the AoG contract are encouraged to purchase from the contract’s suppliers.

Schools must buy these devices from only the AoG contract’s suppliers.

 

  • Desktops
  • Laptops
  • Tablets
  • Thin clients
  • Peripherals
  • Monitors
  • Chromebooks

 

Schools are encouraged to purchase these devices from only the AoG contract’s suppliers.

 

  • Mobile phones
  • Projectors
  • Value add associated services
  • Leasing

 

Schools are encouraged to purchase these services from only the AoG contract’s suppliers.

 

  • Asset tagging
  • BIOS tagging
  • BOIS updates/configuration
  • Device imaging
  • Hardware component installation
  • Disposal/retirement
  • Hard drive degaussing
  • Hard drive wiping
  • Deployment of IT hardware
  • Virus free assurance

 

These devices and services are not covered by the AoG contract.

 

  • Data projectors, smart boards, TV monitors
  • Infrastructure and server equipment
  • Mobile Voice and Data services
  • Audio visual
  • Meeting room technology
  • Telecommunications-as-a-Service (TaaS)
  • Desktop-as-a-Service (DaaS)
  • Infrastructure-as-a-Service (IaaS)
  • Server equipment
  • Networking solutions

Third party agents

A third-party agent can be appointed by a school to purchase through the AoG contract on their behalf.

To learn more about appointing a third-party agent, see the New Zealand Government Procurement website.

Using the IT hardware contract | New Zealand Government Procurement and Property(external link)

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