Staffing provisions and travel
Updated in relation to COVID-19 pandemic: 11 June 2020.
On 08 June, the Prime Minister announced that New Zealand was to move to Alert Level 1 the following day, and advised that people can return to work without restrictions, with usual basic hygiene measures in place.
Engaging relievers and casual workers
Now that New Zealand schools and kura are back to normal operations, we expect relief teachers and other casual employees will be engaged by schools and kura as required.
Emergency payment scheme now closed
The emergency payment scheme was established at the beginning of Alert Level 4 to support casual workers hired on an “as-needed” basis who would be left with no or limited income during the COVID-19 pandemic response.
At Level 2, most workers could safely return to work, however the scheme was extended by application only for casual employees unable to take up work due to COVID-19.
With the Government announcing that New Zealand is now in Alert Level 1 and people can return to work without any restrictions, the emergency payment scheme is now closed.
If it becomes necessary to provide support to casual employees who are effected by COVID-19 in the future, such as a move back through the alert levels, we will work with schools and kura to ensure support is provided.
Managing staff leave
Staff leave provisions are available to schools and kura including information on how to make claims.
In Alert Level 1 school and kura operating costs should return to usual practice.
We acknowledge that some schools and kura may have incurred additional payroll costs that were unexpected during Alert levels 2-4. We are in the process of identifying these additional costs and working through how we will reimburse schools and kura.
Schools and kura will not incur any salary-related costs for the emergency payment scheme as it was funded centrally by the Ministry of Education.
If relief cover is required due to COVID-19 schools and kura can claim for additional funding for relief teachers and kairīwhi or non-teaching staff and kaimahi.
Where you are required to backfill a position as the result of COVID-19 restrictions, you can apply for additional support through the Additional Relief Teacher Funding (ARTF) process, noting that your board must fund the relief cost of the first 8 days of absence in each case, each school year.
We want to minimise the work required on your part to complete this process. Where we require additional information that supports the costs you incurred, we will work with you to complete the required applications.
We expect that these reimbursements will be included in the next operational grant instalment.
Please complete the ARTF application through the Education Resourcing System (ERS) and select the COVID-19 option.
To make a request for non-teaching staff relief funding, email email@example.com with details including:
- the details and days the additional staff were employed
- a copy of travel itinerary showing evidence of relevant overseas travel and/or letter from GP or local health authority outlining diagnosis or need for isolation.
If you have any other queries, please contact our Resourcing Contact Centre on 04 463 8383.
Further assistance or support
- Questions around general employment advice, should be sent to the New Zealand Schools Trustees Association (NZSTA) at firstname.lastname@example.org or Freephone 0800 782 435 (option #2)
- Payroll information can be found on the Novopay website(external link)
- Questions about how the emergency payment is processed can be sent by authorised payroll administrators to email@example.com
- Questions about how schools will be funded for unexpected COVID 19 payroll costs can be sent to firstname.lastname@example.org.
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