Additional staffing allowances

This page outlines the additional staffing allowances that we provide. This includes explanations of the calculation and whether you need to apply to receive the allowance.

Level of compliance Main audience Other

Inform

  • Principals or Tumuaki
  • Administrators
  • Boards

Schools should be aware of these additional staffing allowances and the conditions they need to meet to receive them.

Calculating classroom release time (CRT)

The classroom release time allowance is calculated using different formulas in different types of schools.

Calculating classroom release time – primary, intermediate and specialist schools

Following the settlement of the primary teachers’ collective agreement (PTCA) 2023 – 2025 CRT will increase for primary, intermediate and specialist schools, phased in over three stages.

We use the following process to calculate CRT.

Step

Action

Step 1

Add any of these that apply:

The school’s entitlement staffing (in full-time teacher equivalents (FTTEs)), including curriculum time allowance, management time allowance, and (for special schools only) base guidance staffing.

Special education (Ongoing Resourcing Scheme (ORS)) staffing (in FTTEs), including special education staffing allowance and special education management allowance.

Staffing transfers (in FTTEs) (adding all staffing transferred to the school by other schools and subtracting all staffing transferred from the school to other schools).

Supernumerary staffing (in FTTEs) (other than teachers exercising the retraining, long service leave and severance provisions).

Senior teacher special duties normal schools allowance (in FTTEs).

Step 2 Subtract 1 for the principal
Step 3

If the subtotal from step 2 is a decimal ending in .79 or less, round it down
If the decimal is .80 or higher, leave it as it is and don't round down.

Step 4

Until the end of 2023, multiply the subtotal from step 3 by 0.04.

From the beginning of term 1, 2024, multiply the subtotal from step 3 by 0.06.

From the beginning of term 3, 2024, multiply the subtotal from step 3 by 0.08.

From the beginning of term 1, 2025, multiply the subtotal from step 3 by 0.10.

Calculating classroom release time —Restricted composite schools

Teachers employed at restricted composite schools are covered by the PTCA.

We use the following process to calculate CRT for restricted composite schools.

Step

Action

Step 1

Add the following:

The school’s primary curriculum staffing (in FTTEs), rounded up to 1 decimal place.

The school’s Year 1-8 roll divided by its total roll, and the result multiplied by management base staffing (in FTTEs) and rounded down to 1 decimal place.

The school’s total Year 1-8 weighted roll divided by its total weighted roll, and the result multiplied by management staffing (in FTTEs) rounded down to 1 decimal place.

Step 2

If the subtotal from step 1 is a decimal ending in .79 or less, round it down.

If the decimal is .80 or higher, leave it as it is and don't round down.

Step 3

Until the end of 2023, multiply the subtotal from step 2 by 0.04.

From the beginning of term 1, 2024, multiply the subtotal from step 2 by 0.06.

From the beginning of term 3, 2024, multiply the subtotal from step 2 by 0.08.

From the beginning of term 1, 2025, multiply the subtotal from step 2 by 0.10.

Calculating classroom release time — Composite and area schools

The settlement of the Area School Teachers’ Collective Agreement (ASTCA) 2023-2025 will result in an increase to CRT for teachers predominantly teaching Year 1-6 classes. The CRT increase will be phased in over three stages.

We use the following process to calculate CRT for composite and area schools.

Step

Action

Step 1

Add the following:

The school’s primary curriculum staffing (in FTTEs), rounded up to 1 decimal place.

The school’s Year 1-8 roll divided by its total roll, and the result multiplied by management base staffing (in FTTEs) and rounded down to 1 decimal place.

The school’s total Year 1-8 weighted roll divided by its total weighted roll, and the result multiplied by management staffing (in FTTEs) rounded down to 1 decimal place.

Step 2

If the subtotal from step 1 is a decimal ending in .79 or less, round it down — so 5.79 FTTE would become 5.
If the decimal is .80 or higher, leave it as it is and don't round down.

Step 3 Multiply the subtotal from step 2 by 0.04 – save this result.
Step 4

Add the following:

The school’s Year 1-6 curriculum staffing (in FTTEs), rounded up to 1 decimal place.

The school’s Year 1-6 roll divided by its total roll, and the result multiplied by management base staffing (in FTTEs) and rounded down to 1 decimal place.

The school’s total Year 1-6 weighted roll divided by its total weighted roll, and the result multiplied by management staffing (in FTTEs) rounded down to 1 decimal place.

Step 5

Round down the outcome of step 4 to a whole number.

 Step 6

From the beginning of term 1, 2024, multiply the subtotal from step 5 by 0.02.

From the beginning of term 3, 2024, multiply the subtotal from step 5 by 0.04.

From the beginning of term 1, 2025, multiply the subtotal from step 5 by 0.06.

Step 7

Add the results from step 3 and step 6 together.

Year 7-13+ secondary schools

There is no change to the CRT calculation for Year 7-13+ secondary schools.

We use the following process to calculate CRT for Year 7-13+ secondary schools.

Step

Action

Step 1

Add the following:

The school’s primary curriculum staffing (in FTTEs), rounded up to 1 decimal place.

The school’s Year 1-8 roll divided by its total roll, and the result multiplied by management base staffing (in FTTEs) and rounded down to 1 decimal place.

The school’s total Year 1-8 weighted roll divided by its total weighted roll, and the result multiplied by management staffing (in FTTEs) rounded down to 1 decimal place.

Step 2

If the subtotal from step 1 is a decimal ending in .79 or less, round it down — so 5.79 FTTE would become 5.
If the decimal is .80 or higher, leave it as it is and don't round down.

Step 3 Multiply the subtotal from step 2 by 0.04

Reading recovery allowance (RRA) for primary schools

The Ministry allocates this allowance through regional Ministry offices.

Local Ministry offices

Instrumental and vocal tuition time allowances

Secondary, area, composite and restricted composite schools are allocated an allowance so they can provide tuition in vocal and instrumental music. Calculate this allowance using this formula:

Instrumental and vocal tuition time allowance — total Year 7-15

Staffing roll x 0.001 (FTTE) (rounded to 2 decimal places)

This roll-related allowance is calculated using the 1 March actual rolls. The figure given on the provisional staffing advice notice is based on predicted rolls and is indicative only.

In restricted composites, only Year 9 and 10 rolls are used in this calculation.

Special reasons allowance

This allowance is allocated to specified area and composite schools, based on the number of students in Years 11-15, using the formula:

(200 − X)/275 FTTE
where X = the number of students in Years 11-15

For specified rural area schools, the formula is:

(200 − X)/275 + 0.5 FTTE

This roll-related allowance is adjusted on the basis of 1 March actual rolls.

Allowance for full-time, permanently appointed, itinerant teachers of music

Some boards of secondary schools listed in the Education (School Staffing) Order schedule employ full-time, permanently appointed, itinerant music teachers. The Ministry provides a time allowance to coordinate the programmes and for the professional development of these teachers. The following schedule applies.

Number of full-time, permanently appointed, itinerant teachers of music Time allowance for coordinator (FTTE)
1 0.1
2 0.2
3 0.3
4 0.3
5 or more 0.4

Mentoring and coordination staffing allowance (normal schools only)

Normal schools are allocated an allowance to recognise the work they do to provide practical school-based experience as part of pre-service teacher education.

The allowance is additional staffing of 1 FTTE and up to 2 units.

This resource may only be used for this purpose.

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