Transferring data between schools
Use the Student Record Transfer (SRT) system to electronically transfer student data between schools.
Use Student Record Transfer (SRT) to transfer student records electronically between schools, and between any kind of Student Management System (SMS). There’s no need to re-enter a student’s record each time they move schools, and the records can contain much more information.
Benefits of SRT
With SRT you can transfer much more detailed information from your students’ files such as their:
- records from ENROL and the pre-enrolment register
- assessment records
- caregiver information, and
- medical, assessment and attendance records.
- saving administration time and cost
- earlier and better information about student transfers, for better decision making on matters like resourcing, staffing and timetabling
- secure, accurate transfer of data — all transfers are logged both in SRT and in the school's SMS.
How SRT works
Sensitive data records
Tell your school’s community you’re using SRT to transfer student records. You don’t need each caregiver’s express permission. But if a record is sensitive you or the student’s caregivers may not wish to have it transferred electronically.
How to get SRT for your school
SRT is available free from all the Ministry’s software vendors. Talk to the vendor who supplied your SMS or contact the Ministry for advice.
Phone: 04 463 7666
The decision to use SRT should be made by the principal, the leadership team and the person who does your ENROL uploads.
Privacy and data transfer
SRT meets the requirements of the Privacy Act 1993 and the Education and Training Act 2020. Misuse can lead to prosecution.
Find how the Privacy Act affects data transfer on page 31 of ‘Privacy in Schools: A guide to the Privacy Act for principals, teachers and boards of trustees’. It’s available on the Privacy Commissioner’s website.
Last reviewed: Has this been useful? Give us your feedback