Tools for Schools

Downloadable school network templates, forms and resources to help schools with their day-to-day running of school network processes and procedures.

Level of complianceMain audienceOther

Inform

  • Boards
  • Principals and Tumuaki

 

These resources help schools with their day-to-day running of school network processes and procedures.

School type or structure change

Changing a school’s type or structure

Enrolment schemes

Enrolment Schemes – FAQs
Key dates for out-of-zone applications

Enrolment scheme guidelines and requirements

State school guidelines Guidelines for the development and operation of enrolment schemes for State schools [PDF, 490 KB]
State-integrated guidelines  Guidelines for the development and operation of enrolment schemes for State-integrated schools [PDF, 325 KB]
Instructions for the operation of enrolment schemes  Instructions relating to the operation of enrolment schemes [PDF, 276 KB]

Templates

For use by schools operating an enrolment scheme.

The templates below can be used by both state and state-integrated schools.

The templates below are for use by state schools but some can be adapted by other schools depending on their processes. Scroll down further for templates specific to state-integrated schools.

Public notices – state schools

An enrolment scheme has been implemented

Template: Public notice – enrolment scheme [DOCX, 19 KB]

Pre-enrolment and ballot procedures (single period)

Template: Public notice – Single period pre-enrolment and balloting procedures [DOCX, 21 KB]

Pre-enrolment and ballot procedures (multi-period/first period)

Template: Pulic notice – Multi-period pre-enrolment and balloting procedures (first period) [DOCX, 20 KB]

Pre-enrolment and ballot procedures (subsequent periods)

Template: Public notice – Multi-period pre-enrolment and balloting procedures (subsequent periods) [DOCX, 19 KB]

Pre-enrolment and ballot procedures (a group of schools)

Template: Public notice – Group of schools of a similar type pre-enrolment and balloting procedures [DOCX, 21 KB] [DOCX, 19 KB]

Ballot procedures where out-of-zone places become available

Template: Public notice – Balloting procedures where part-way through the year out-of-zone places become available [DOCX, 19 KB]

Letters

Templates for responding to parents and caregivers of out-of-zone applicants

Pre-enrolment application received

Template: Letter response – Pre-enrolment application received [DOCX, 20 KB]

Successful pre-enrolment application 

Template: Letter response – Successful pre-enrolment application [DOCX, 19 KB]

Ballot application is successful 

Template: Letter response – Successful ballot application [DOCX, 20 KB]

Unsuccessful ballot application

Template: Letter response – Unsuccessful ballot application [DOCX, 19 KB]

Succesful application from waiting list

Template: Letter response – Successful application from waiting list [DOCX, 20 KB]

Available out-of-zone places mid-year from waiting list

Template: Letter response – Available out-of-zone places from waiting list mid-year [DOCX, 20 KB]

Successful mid-year ballot application

Template: Letter response – Successful mid-year ballot application [DOCX, 21 KB]

Not yet eligible for enrolment application

Template: Letter response – Not yet eligible for enrolment at school [DOCX, 19 KB]

Application under review for false information

Template: Letter response – Temporary address or false information may have been provided [DOCX, 17 KB]

Accepting application for in zone status under section 75 (transitional 'grandparenting' for siblings)

Template: Letter response - accepting application for in zone status for sibling under section 75 [DOCX, 16 KB]

Declining application for in zone status under section 75 (transitional 'grandparenting' for siblings)

Template: Letter response - declining application for in zone status for sibling under section 75 [DOCX, 15 KB]

Other documents

Application for in zone status under section 75 (transitional 'grandparenting' for siblings) Application form: applying for in zone status due to transitional clause (section 75) [DOCX, 15 KB]
Enrolment questionnaire for parents and caregivers Template: Enrolment questionnaire for use at pre-enrolment [DOCX, 22 KB]
Enrolment statement for parents and caregivers Template: Enrolment statement to be signed by the parent/caregiver at application [DOCX, 21 KB]
Ballot supervisor completion certificate Template: Ballot supervisor's completion certificate [DOCX, 21 KB]

State-integrated schools

The templates below are specific to state-integrated schools. Some of the templates above for ordinary state schools can be modified in need.

State-integrated school templates

An enrolment scheme has been implemented Template: Public notice – An enrolment scheme has been implemented [DOCX, 19 KB]
Notification of pre-enrolment Template: Public notice – Notifying pre-enrolment procedures [DOCX, 19 KB]

 

Boards

Board support, resources and guidance

Find a range of resources including NZSTA links Support for boards
Understand the election cycle and access funding information How boards work – board elections
Board statistics and data Education Counts – board data and statistics(external link)
NZSTA resources and guidance Making a difference – Board member booklet (NZSTA members only)(external link)
ERO resource download School Trustees Booklet – Helping you ask the right questions(external link)

Domestic student status

Domestic student resources and guidance

Apply to be a domestic student Application form – Domestic student (for children unlawfully in New Zealand) [DOCX, 110 KB]
Apply to renew approval as a domestic student Application form – Renew approval as a domestic student (for students unlawfully in New Zealand) [DOCX, 91 KB]
Downloadable guide Guide to applying to be a domestic student [DOCX, 59 KB]
Downloadable guide Guide to applying to renew approval as a domestic student [DOCX, 52 KB]

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