Microsoft software for schools

The Microsoft software available including cloud-based applications, how to get it, and who can use it.

Software included in the Agreement

Schools are licensed to use the Microsoft 365 A3 suite which includes: Windows 10 operating system, Microsoft Office 365, Microsoft Enterprise Mobility & Security and rights to the Microsoft server software.

For more information about the 2019-21 Microsoft agreement see the Microsoft Schools’ Agreement Homepage (external link) .

A range of new cloud-delivered services and tools are available under the agreement, including Office 365 Pro Plus, the Enterprise Mobility & Security suite and Minecraft Education Edition. This agreement includes expanded Student Use Benefits (SUB) on more products.

  • Office 365 provides a cloud-hosted suite of Office Productivity software.  It allows choice for students’ and teachers’ devices to run Office in the cloud, on the desktop/device or in a hybrid mode where content is synchronized between the user’s device and cloud.
  • Office 365 Pro Plus includes the latest versions of Access, Excel, Skype for Business, OneNote, Outlook, PowerPoint, Publisher, and Word.  Users install the client software onto their own devices and can run up to 5 copies on their computer (Mac/PC) and 5 on their mobile device (Android/iPhone).
  • Enterprise Mobility & Security enables schools to support mobile computing and Bring your own device (BYOD).  It provides tools to manage mobile and desktop devices, applications, security, identity and access rights. It includes: Intune Mobile Device Management (MDM), Azure Active Directory Premium 1, Azure Rights Management and Advanced Threat Analytics.
  • Minecraft Education Edition is an open-world game that promotes computational thinking, creativity, collaboration and problem solving in an immersive environment. With education specific features such as teacher classroom controls, coding connection and hundreds of curriculum lessons, schools can easily integrate game-based learning into their classrooms. Minecraft Education Edition currently runs on Windows 10 and MacOS.

Updated versions of all Microsoft’s key on-premise software are available: including Windows 10, Office 2016, SharePoint 2016, Exchange 2016, Windows Server 2016, Skype for Business 2015.

Email: nzschools@datacom.co.nz for more details.

Schools covered

The Ministry covers the cost of the software for all New Zealand state and state-integrated schools.

Duration of the Microsoft Agreement

The Ministry’s Microsoft New Zealand School Agreement is in effect from now until 31 December 2021.

How to get Microsoft software

If you are a state or state-integrated school, you do not need to do anything to continue using your current Microsoft software. For newer applications under the 2019-2021 agreement such as Minecraft Education Edition, schools must contact Datacom for assistance to install them.

If you wish to be able to access cloud-delivered software (such as Office 365 Pro Plus) and you have not already registered in the agreement, email nzschools@datacom.co.nz.

Once you are registered, your IT contact person can download software from the Volume Licensing Service Centre website (external link) .

If your IT contact person changes, tell Datacom – email nzschools@datacom.co.nz.

Teachers and students can also access Office365 where the full suite is available online in a browser and the Office365 Pro Plus desktop. Software can also be downloaded for Windows 10 / MacOS. For smartphones/tablets install the Office apps from the relevant app store and activate using your school email address and password.

Office365 (external link)

Help with installation and software use

The ICT Helpdesk gives free help with installation and software problems:

    • Phone: 0800 Call ICT (0800 22 55 42)
    • Email: callict@tki.org.nz
    • On-site technical support is available by arrangement.

The Ministry’s Connected Learning Advisory provides schools with free advice around IT planning and the use of technology to support teaching and learning.

Ministry’s Connected Learning Advisory (external link)

The Agreement applies to these computers

All school-owned and leased computers and on local, remote or hosted servers.  Staff and students can access the school network on their personal or school-provided devices.  If the school activates Office 365, teachers and students can access Office 365 Pro Plus software for their personal devices.

You can run earlier versions of Microsoft software

You can use any version of the software available under the Agreement.

However, some software is no longer supported by Microsoft. Using unsupported software, particularly Windows XP and Windows Server 2003, puts your school computers and data at risk. Plan to migrate to more recent software.

Information on the support lifecycle information - Microsoft Lifecycle Support (external link) .

How you get Microsoft products not covered by the Agreement

Order any extra products you require from nzschools@datacom.co.nz.

Your rights and obligations under the Agreement

Microsoft Product Use Rights April 2018 [DOCX, 704 KB] (external link) – these rights are still current

Your Software Assurance Benefits

The Agreement provides Software Assurance Benefits (external link) .

Some of the Software Assurance Benefits include:

    • Software downloads
    • Microsoft Desktop Optimisation Package
    • e-Learning for Windows, Office and server software
    • Cold Back up for Disaster Recovery

Descriptions of the Software Assurance Benefits [PDF, 1.6MB] (external link)

For further help with software assurance benefits, contact Microsoft VLSC support:

Training for Microsoft software

Short, education-specific how-to videos

Microsoft's Education YouTube channel (external link) .

The  is another source for training and micro-credentials and badges are awarded for completing education focused courses.

Microsoft Education Community (external link)

Microsoft eLearning course modules on the Volume Licensing Service Centre site (external link) . You will need to be registered. Modules take around half an hour each and topics include the Windows operating system, applications and server management software.

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