Additional staffing

Allowances for additional staffing are funded by the Ministry on top of entitlement staffing. They are provided for specific needs, often for a set period. Read about the allowances and how to calculate them.

Types of additional staffing available:

Calculating classroom release time (CRT)

Classroom release time allowances are calculated using different formulas in different types of schools.

Primary, intermediate and special schools

Composite, year 7 to 13+ secondary schools and restricted composite schools

Calculating classroom release time – primary, intermediate and special schools

Use the process below. Entitlement staffing for special schools is listed in the Education (School Staffing) Order.

Step

Action

Step one

Add any of these that apply:

The school’s entitlement staffing (in full-time teacher equivalents (FTTEs)), including curriculum time allowance, management time allowance, and (for special schools only) base guidance staffing

Special education (Ongoing Resourcing Scheme (ORS)) staffing (in FTTEs), including special education staffing allowance and special education management allowance

Staffing transfers (in FTTEs) (adding all staffing transferred to the school by other schools and subtracting all staffing transferred from the school to other schools)

Supernumerary staffing (in FTTEs) (other than teachers exercising the retraining, long service leave and severance provisions)

Senior teacher special duties normal schools allowance (in FTTEs)

Step 2 Subtract one for the principal
Step 3

If the subtotal from step 2 is a decimal ending in .79 or less, round it down – so 5.79 FTTE would become 5
If the decimal is .80 or higher, leave it as it is and do not round down

Step 4 Multiply the subtotal from step 3 by 0.04

Calculating classroom release time for composite, year 7 to 13+ secondary schools and restricted composite schools

Step

Action

Step one

Add the following:

The school’s primary curriculum staffing (in FTTEs), rounded up to one decimal place

The school’s year one to 8 roll divided by its total roll, and the result multiplied by management base staffing (in FTTEs) and rounded down to one decimal place

The school’s total year one to 8 weighted roll divided by its total weighted roll, and the result multiplied by management staffing (in FTTEs) rounded down to one decimal place

Step 2

If the subtotal from step one is a decimal ending in .79 or less, round it down – so 5.79 FTTE would become 5
If the decimal is .80 or higher, leave it as it is and do not round down

Step 3 Multiply the subtotal from step 2 by 0.04

Reading recovery allowance (RRA) for primary schools

The Ministry allocates this allowance through regional Ministry offices.

Instrumental and vocal tuition time allowances

Secondary, area, composite and restricted composite schools are allocated an allowance so they can provide tuition in vocal and instrumental music. Calculate this allowance using this formula:

instrumental and vocal tuition time allowance = total year 7 to 15

Staffing roll x 0.001 (FTTE) (rounded to 2 decimal places)

This roll-related allowance is calculated using the 1 March actual rolls. The figure given on the provisional staffing advice notice is based on predicted rolls and is indicative only.

In restricted composites, only year 9 and 10 rolls are used in this calculation.

Special reasons allowance

This allowance is allocated to specified area and composite schools, based on the number of students in years 11 to 15, using the formula:

(200 − X)/275 FTTE
where X = the number of students in years 11 to 15

For specified rural area schools, the formula is:

(200 − X)/275 + 0.5 FTTE

This roll-related allowance is adjusted on the basis of 1 March actual rolls.

Allowance for full-time, permanently appointed, itinerant teachers of music

Some boards of secondary schools listed in the Education (School Staffing) Order schedule employ full-time, permanently appointed, itinerant music teachers. The Ministry provides a time allowance to coordinate the programmes and for the professional development of these teachers. The following schedule applies.

Number of full-time, permanently appointed, itinerant teachers of musicTime allowance for coordinator (FTTE)
One 0.1
2 0.2
3 0.3
4 0.3
5 or more 0.4

Mentoring and coordination staffing allowance (normal schools only)

Normal schools are allocated an allowance to recognise the work they do to provide practical school-based experience as part of pre-service teacher education.

The allowance is additional staffing of one FTTE and up to 2 units.

This resource may only be used for this purpose.

Discretionary special reasons staffing

The Secretary for Education may approve an increase in a school's staffing for a specified period. This is short-term emergency staffing to assist boards in exceptional and unusual circumstances.

Apply to your regional office.

Last reviewed: Has this been useful? Give us your feedback