Project management requirements - Overview

The Ministry has project management requirements that must be followed when property work is being done at schools.

On this page:

  • Overview
  • Complete the forms
  • Use a project manager


The Government has a significant investment in school land and buildings.

To protect that investment, the Ministry has developed requirements for managing school property projects to make sure:

  • you make the best use of your project funding
  • property work meets all relevant standards.

The relevant standards for school property work include:

Complete the forms

Completing the project management forms and procurement templates and guides will help you meet the requirements.

Use a project manager

All school property projects, no matter how small, must have a project manager.

If your project needs building consent, you must use a professional project manager.

If your project does not require building consent, you can use a non-professional project manager (such as a board member), but you must still follow the requirements.

We recommend you use a professional for projects of high value that don’t need building consent, like replacing all your carpet.

If you are using a professional project manager, you can rely on your project manager to make sure all work complies with the requirements.

See: Project manager engagement.

Whoever manages the project, the board will be involved at various stages, such as approving the designs and payments for the project.

See: Board of trustees’ role in school property projects.

Level of involvement of board and project manager across a project’s phases

Level of involvement of board and project manager across a project’s phases

At the planning phase, the board is much more involved than the project manager. The balance gradually shifts towards the project manager during the implementation phase. By the completion phase, the project manager has the greater level of involvement.

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