School Property Guide funding for schools

The School Property Guide (SPG) funding programme provides funding for non-teaching areas when your school has less space than it is entitled to. This funding is not automatic: it goes to schools with the greatest need.

SPG funding for non-teaching space

The SPG funding programme provides funding for non-teaching areas when your school has less space than it is entitled to. Non-teaching areas can include:

  • administration areas
  • libraries
  • resource areas
  • staffrooms.

To find out if you are entitled to more space, go to Space entitlement.

If you need funding for new teaching space, go to New teaching space funding.

Funding is allocated to schools with the greatest need

If you have less non-teaching space than you are entitled to, there is no guarantee that you will get SPG funding. The SPG funding programme ranks schools to work out which ones have the greatest need for non-teaching space.

The amount of SPG funding available in any given year will depend on government priorities.

To identify the greatest need, we rank schools by:

  • the size of the deficiency
  • how long a school has had the space deficiency
  • whether the school has an enrolment scheme
  • whether the school is renewing its 5 Year Agreement (5YA) funding.

If your school qualifies for SPG funding and makes it onto the programme, we will notify you and provide you with a budget.

Spending SPG funding

You can use your SPG funding to best meet your school’s needs for non-teaching areas.

However, you must meet the following conditions:

  • you must include all approved SPG projects in your 10 Year Property Plan (10YPP)
  • if you want to use the funding in the year it is approved, you must re-submit your updated 10YPP by 31 December of that year
  • if your project has a total cost of more than $1.5 million, you must get Ministry approval before it can begin
  • you must make sure the work meets all legislative requirements and Ministry design standards
  • you must build the amount of new square metres you are funded for; the previous policy which allowed you to build a smaller space and record the difference as accommodation in lieu (AiL) is no longer available
  • you must cover all costs in the project budget, including site works and services.

We will remove your school from the programme and withdraw your funding if:

  • you do not include an SPG project in your 10YPP within 2 years of receiving funding, or
  • we do not receive the project management forms within 5 years after you received the funding.

Returning unspent SPG funding to the Ministry

If you have any unspent project funds from your SPG budget, you must return them to the Ministry at the end of the project. We can then: 

  • accurately record the actual cost of the project in K2
  • credit the project savings to your next capital project.

Ranking schools on roll change impact

Each year we rank schools to identify how changes in the roll affect their property entitlement. We can use this information to refine your school’s other property entitlements as needed. This includes:

  • incorporating new educational initiatives, such as technology
  • policy changes, such as staffing reviews
  • administrative changes, such as changing local school priorities.

Future deficiency funding is prioritised through the annual budget process.

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