Guide to using ENROL

ENROL is a register of student enrolments. It lets schools update enrolments as students enrol, change schools or leave the school system.

All schools must use it.

Licensing Criteria Cover

Stand-downs and suspensions

You must submit all stand-down and suspension forms through ENROL.

  • When a student is stood-down
      1. Click "Find a student" on the toolbar.
      2. Enter the student's details and click "Find a student".
      3. Select the student.
      4. In the "Student details" screen, click "Stand-downs and suspensions".
      5. Check the number of days the student has been stood-down during the year (maximum is 5 days per term and 10 per year).
      6. Click "Advice of stand-down" and fill in the form.
      7. Check the information and click "Submit".
      8. The "Stand-down and suspensions details" screen is displayed. Click on the print icon to print a copy.

      To cancel a stand-down

      If you make a mistake, you can cancel the stand-down.

      1. Click "Cancel" on the "Stand-down and suspension details" screen.
      2. Select the reason for the cancellation from the drop-down menu.
      3. Click "Submit".
  • Lifting a stand-down
      1. Click "Find a student" on the toolbar.
      2. Enter the student's details and click "Find a student".
      3. Select the student.
      4. In the "Student details" screen, click "Stand-downs and suspensions".
      5. Click "Advice of lifting stand-down" and fill in the form.
      6. check the information and click "Submit".
      7. The "Stand-down and suspensions details" screen is displayed. Print a copy for your records.
  • When a student is suspended
      1. Click "Find a student" on the toolbar.
      2. Enter the student's details and click "Find a student".
      3. Select the student.
      4. In the "Student details" screen, click "Stand-downs and suspensions".
      5. Click "Advice of suspension" and fill in the form.
      6. Check the information and click "Submit".
      7. The "Stand-down and suspensions details" screen is displayed. Print a copy for your records.

      To cancel a suspension

      1. If you make a mistake, you can cancel the suspension.
      2. Click "Cancel" on the "Stand-down and suspension details" screen.
      3. Select the reason for the cancellation from the drop-down menu.
      4. Click "Submit".
  • When a board of trustees makes a decision about a suspended student
    • When a board of trustees makes a decision about a suspended student, process this in ENROL.

      1. Click "Find a student" on the toolbar.
      2. Enter the student's details and click "Find a student".
      3. Select the student.
      4. In the "Student details" screen, click "Stand-downs and suspensions".
      5. Click "Advice of BOT decision" and fill in the form.
      6. Check the information and click "Submit".
      7. The "Stand-down and suspensions details" screen is displayed. Print a copy for your records.
  • When a board of trustees decides to lift or extend a suspension
      1. Click "Find a student" on the toolbar.
      2. Enter the student's details and click "Find a student".
      3. Select the student.
      4. In the "Student details" screen, click "Stand-downs and suspensions".
      5. Click "Advice of BOT reconsideration" and fill in the form.
      6. Check the information and click "Submit".
      7. The "Stand-down and suspensions details" screen is displayed. Print a copy for your records.

      To cancel recording a board of trustees decision

      If you make a mistake, you can cancel the record.

      1. Click "Cancel" on the "Stand-down and suspension details" screen.
      2. Select the reason for the cancellation from the drop-down menu.
      3. Click "Submit".
  • Excluding a student
    • If a decision is made to exclude a student, process this in ENROL.

      Please note that you must NOT withdraw an excluded student. You can only withdraw an excluded student if another makes a pending enrolment or if the student is to turn 16 the next day.

      1. Click "Find a student" on the toolbar.
      2. Enter the student's details and click "Find a student".
      3. Select the student.
      4. In the "Student details" screen, click "Stand-downs and suspensions".
      5. Click "Notification following exclusion" and fill in the form.
      6. Enter the student's return date or tick "Unable to find other school for excluded student".
      7. Add the details of the schools who were contacted and who declined the student.
      8. Check the information and click "Submit".
      9. The "Stand-down and suspensions details" screen is displayed. Print a copy for your records.

      To cancel an exclusion

      If you make a mistake, you can cancel the exclusion.

      1. Click "Cancel" on the "Stand-down and suspension details" screen.
      2. Select the reason for the cancellation from the drop-down menu.
      3. Click "Submit".

      Types of suspension events

      Table describes decisions relating to expulsion, exclusion, lift suspension