Licensing criteria for home-based ECE services

The Education Act 1989 S309 defines home-based ECE services as the provision of education or care, for gain or reward, to fewer than 5 children under the age of 6 (in addition to any child enrolled at school who is the child of the person who provides education or care) in:

  1. their own homes
  2. the home of the person providing education or care
  3. any other home nominated by the parents of the children.

These services are licensed in accordance with the Education Act 1989 under the Education (Early Childhood Services) Regulations 2008, which prescribe minimum standards that each licensed service must meet. Licensing criteria are used to assess how the services meet the minimum standards required by the regulations.

For each criterion there is guidance to help services meet the required standards.

The publication of the criteria on its own can be downloaded as a PDF [PDF, 541 KB] and printed.

The licensing criteria were last updated in November 2016.

Licensing Criteria Cover

GMA7 Annual plan

  • Criteria
    • Criteria

      Governance Management and Administration criterion 7

      An annual plan guides the service's operation.

      Documentation required:

      An annual plan identifying 'who', 'what', and 'when' in relation to key tasks undertaken each year.

      Rationale/Intent:

      An annual plan is part of good business practice and will show the Ministry of Education how the service intends to ensure ongoing compliance with all regulatory requirements and criteria.

  • Guidance
    • Guidance

      Any examples in the guidance are provided as a starting point to show how services can meet (or exceed) the requirement. Services may choose to use other approaches better suited to their needs as long as they comply with the criteria.

      The annual plan describes what the service will do in the next 12 months. It is detailed enough to cover day-to-day events, for example, excursions, staff appraisals or professional development.

      The annual plan should be created in consultation with the Person Responsible so that the teaching and learning needs of the children can be met. In developing the annual plan the following questions can be asked:

      • What purchases need to be made this year?
      • Is any major maintenance work required?
      • Will our staffing needs change?
      • Is any fundraising required?
      • How will the service better engage with their (parent) community?

      A sample annual plan is provided. Childcare Centre Annual Management Plan Example [DOC, 47 KB].

      The annual plan should be developed at the same time as the annual budget.

  • Things to consider
    • Things to consider

      In addition to the required annual plan, services may also have a strategic plan.

      • Strategic plans are not a licensing requirement. However, having a plan that looks beyond ‘this year’ to the medium or long term can be very helpful for services. Strategic planning enables a service to determine its direction and what it hopes to achieve in the future.
      • Strategic plans are best developed in consultation with all stakeholders, e.g. parents/whānau, management committees/staff.
      • Strategic plans should be regularly reviewed. Progress could be recorded perhaps on the bottom or back of the annual plan.